Administrative Assistant II

Job DescriptionLook! Look! We have an exciting new job available. We're looking for an energetic Administrative Assistant Level II in the Cordova, TN area.RequirementsPrimary Responsibilities/Essential Functions-Maintain excellent knowledge of current banking & trade practices, UCP 600, ISBP, Incoterms 2010 and customs requirements per destination.-Review incoming Letters of Credit or Buyer-s shipping instructions for conformity to sales contract terms and conditions as well as company standards and UCP600. Request amendments from agents or buyers as required.-Build trust and communicate effectively with agents/ buyers, banks, marketers, forwarder, and co-workers locally or abroad.-Prepare, compile, review, and send out export documentation sets including, invoices and other appropriate documents as required by the shipping instructions, Letters of Credit and/or country standards within a set time frame.-Facilitate timely and clean negotiations with bank. Ensure banks check documents within set standards, negotiate per UCP600 and ISBP, and arbitrate discrepancies when appropriate.-Upload all Letters of Credit or Shipping Instruction data, external documents, negotiation and collection comments, and key dates into front office system for quick reference, proper analysis, and KPI reporting.-Maintain/monitor daily outstanding export receivables and facilitate payments from banks, agents, and buyers to meet or exceed company-s trade to cash objectives.-Strive at improving the LC and document preparation process and gaining efficiency by fostering standardization (Standard Operating Procedures), use of check lists, and evolution of tools.-Follow department SOP guidelines, making any suggestions for improvement as applicable.-Perform all related responsibilities as requiredWhy Kelly ® ?At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.About Kelly Services ®As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook , LinkedIn and Twitter .Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law.Primary Responsibilities/Essential Functions-Maintain excellent knowledge of current banking & trade practices, UCP 600, ISBP, Incoterms 2010 and customs requirements per destination.-Review incoming Letters of Credit or Buyer-s shipping instructions for conformity to sales contract terms and conditions as well as company standards and UCP600. Request amendments from agents or buyers as required.-Build trust and communicate effectively with agents/ buyers, banks, marketers, forwarder, and co-workers locally or abroad. -Prepare, compile, review, and send out export documentation sets including, invoices and other appropriate documents as required by the shipping instructions, Letters of Credit and/or country standards within a set time frame.-Facilitate timely and clean negotiations with bank. Ensure banks check documents within set standards, negotiate per UCP600 and ISBP, and arbitrate discrepancies when appropriate. -Upload all Letters of Credit or Shipping Instruction data, external documents, negotiation and collection comments, and key dates into front office system for quick reference, proper analysis, and KPI reporting.-Maintain/monitor daily outstanding export receivables and facilitate payments from banks, agents, and buyers to meet or exceed company-s trade to cash objectives.-Strive at improving the LC and document preparation process and gaining efficiency by fostering standardization (Standard Operating Procedures), use of check lists, and evolution of tools.-Follow department SOP guidelines, making any suggestions for improvement as applicable.-Perform all related responsibilities as required