Administrative Assistant

Job Description

• General Office Duties
• Filing Organization
• Use of LIMS/BOSS System
• Accounts payable & Accounts receiving for multiple locations

• Email correspondence with customers
• Sorting and distributing US Mail
• E-filing customer correspondence & purchase orders
• Creating invoices & issuance & follow up collections for
• Ordering supplies for office thru iProcurent i.e paper office necessities
• Ordering supplies for lab: i.e equipment& parts
• Creating order in iProc for bill payment for location SOHO, Indiana Harbor, Deer Park, Baltimore
• Follow thru iProc with bills to payment
• Data Entry
• Reporting
• Sample registration

Qualifications

• Required : HS Diploma OR GED equivalent

• Preferred: Accounting, accounts receivable& accounts payable experience

• Required:Mathematical Skills

• Required:Reasoning Skills/Abilities

• Required:Excellent verbal and written communication, and interpersonal skills

• Preferred:Computer Knowledge

• Preferred:Excel/Word/Pivot Table

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.
• List technical and specialized equipment or machines normally used in the course of the duties of this job. DO NOT include detailed description for common office equipment such as calculators, copiers, fax machines, etc.

• Business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Work requires willingness to work a PART-TIME flexible schedule 3 days a week
• Longer hours, evenings and/or weekend work will be necessary frequently as jobduties demand

• Wet or humid (non-weather) conditions: None
• Work near moving mechanical pats: None
• Work in high, precarious places: None
• Fumes or airborne particles: None
• Toxic or caustic chemicals: None
• Outdoor weather conditions: None
• Extreme cold (non-weather): None
• Extreme heat (non-weather): None
• Risk of electrical shock: None
• Work with explosives: None
• Risk of radiation: None
• Vibration: None
• Bio-hazard: None

• Quiet (examples: office)

• None

• No special vision requirements
• Close vision (clear vision at 20 inches/50 centimeters or less)
• Distance vision (clear vision at 20 feet/6 meters or more)
• Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
• Depth perception (three-dimension vision, ability to judge distance and three-dimensional relationships)
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
• Ability to see color

#CB

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

Perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability

All your information will be kept confidential according to EEO guidelines.