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Kelly Services is currently seeking an Administrative Receptionist / Short Term in La Vergne, TN for a global real estate firm. Pay is $15 an hour. Your primary responsibilities will be answering phones and providing administrative support. See duties below.This position is short term starting immediately until the end of February with possible extension to temp to hireRequirements/Qualifications:
HS Diploma or GED required
Prior Administrative Receptionist experience
Able to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding
Able to work flexible work schedules based on office needs
Duties:
Write routine reports and correspondence
Respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation
Calculate simple figures such as percentages
Understand and carry out general instructions in standard situations
Solve problems in standard situations
Requires basic analytical skills
Intermediate skills with Microsoft Office Suite
Provides administrative support to a department or office location
Provides support for reception and guest services, mail services, phone, meeting rooms and location services
Receives and directs incoming calls to appropriate personnel and voicemail
Greets and announces clients, applicants and visitors
Follows security procedures for recording guests, suppliers and other visitors
Arranges escorts as needed
Issues visitor passes and validates parking
Assists with scheduling and preparing meeting and conference rooms
Coordinates setup of conference/meetings rooms
Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition
Arranges video and/or web conferencing as needed
Coordinates catering for meeting and events
May negotiate pricing and menus
Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit
Performs general clerical duties associated with distributing office faxes, packages and mail as required
Uses tracking systems to record inbound and outbound courier, freight and mail
Meters mail
Arranges messenger service as needed
Follows location security procedures for screening inbound deliveries
Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
Maintains neat appearance reception area, conference rooms café and other common areas
Requests building and housekeeping services as needed
Periodically inspects common area equipment to ensure good operating condition
Arranges equipment service as needed
Maintains records and logs of service requests and tracks their status
Maintains a file of services including transportation sources, accommodations, and referral contacts
May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.
Why Kelly? At Kelly Services®, we work with the best. Our clients include 99 of the Fortune 100™ companies, and more than 70,000 hiring managers rely on Kelly® annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. As a Kelly Services candidate you will have access to numerous perks, including:
Exposure to a variety of career opportunities as a result of our expansive network of client companies
Career guides, information and tools to help you successfully position yourself throughout every stage of your career
Access to more than 3,000 online training courses through our Kelly Learning Center
Weekly pay and service bonus plans
Group- rate insurance options available immediately upon hire
Apply now! For interest/questions on this posting, please contactGina Searcy at gina.searcy@kellyservices.com Receptionist I - 1652-1 Receptionist Status:Open Submitted:1/16/2020 Business Organization:CBRE SummaryDetailsCandidatesNotes Request Details Request Type: Recruited Temp Labor Category: Non-D T Procurement Type: Contingent Labor Work Location: TN502-La Vergne-401 Mason Road Status: Open Submitted: 1/16/2020 12:01:14 PM Has Assignments: No Job Details Request: Administrative/Operations - Receptionist Walk on Immediate Need Qty: 1 Candidate Submission Limit Per Supplier: 2 Candidate Submission Limit Per Request: 0 Desired Start Date: 1/20/2020 Estimated End Date: 2/28/2020 Hrs/Wk: 40.00 MSP Owner: Mitchell, Ashley General Information Job Description: HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitality experience preferred.Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation.Ability to calculate simple figures such as percentages.Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. Provides administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms and location services.Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking.Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed.Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies etc. Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.Maintains records and logs of service requests and tracks their status. Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc. Performs other duties as assigned.No formal supervisory responsibilities in this position. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor. Comments for Suppliers: INTAKE: McKesson Account. McKesson Package required in ACheck. potential to be converted to CBRE fulltime if we had the right temp/ candidate Rate Details Rate Card Class: Receptionist Walk on Immediate Need - Receptionist Walk on Immediate Need Region: East Bill Rate:Why Kelly ® ?As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helpingyou find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employeach year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.About Kelly ®At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re aleading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enablea better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide varietyof workstyles, skill levels, and industries around the world.Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Vacancy expired!