Vacancy expired!
Administrative Assistant / Sr. Administrative Assistant(Job Number: 0013C) Description Position Summary: Under general supervision, provides a wide variety of general administrative, clerical and secretarial support to a department or group. Exercises independent judgment on assignments that are moderately difficult; requires instructions only on new assignments. Job Responsibilities: Prepares invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software. Proos and edits correspondence Compiles and analyzes moderately complex information for inclusion in reports or presentation materials. Composes straightforward written descriptions of results Answers phone calls and directs calls to appropriate parties or takes messages Arranges and attends meetings. May record and distribute minutes as required Greets visitors and schedules or redirects as necessary Reads incoming memos, emails, submissions, and reports to determine their significance and plan their distribution Performs general office duties, such as ordering office supplies and maintaining records management database systems. May provide department budget variances Inputs into document control and records management system within assigned area May make travel arrangements Maintains calendar for manager/others in department/group May provide guidance, training or administrative assistance to lower level employees Completes other duties specific to assigned area of responsibility Decision Making and Impact: Does not supervise other employees. Exercises limited judgment in determining work processes. Work typically involves periodic review of output by supervisor. Typically reports to a manager. Competencies: Business: Problem Solving, Customer Service Skills Leadership: Organizing Interpersonal: Listening, Communication Skills Personal Attributes: Integrity and Trust Professional: Technical Knowledge and Skills including Computer and Time Management skills, Functional Expertise, Business Acumen, Industry Knowledge, , Exhibits good attendance, Business confidentiality. Qualifications Position Requirements: - Must possess or be able to obtain and maintain a DOE Q level security clearance. Minimum Education - High school diploma or equivalent (G.E.D.). Minimum Experience - Three to five (3-5) years administrative experience. - Demonstrated PC proficiency, including Microsoft Office software and Adobe Acrobat. Preferred Education and Experience: - Associates degree or equivalent. NOTE: Position may be filled at higher level: Sr. Administrative Assistant Minimum Experience - Minimum of five (5) years administrative experience. Physical Requirements/Working Conditions: Physical Requirements 1 Climbing 1 Balancing 1 Stooping 1 Kneeling 1 Crouching 0 Crawling 1 Reaching 1 Standing 1 Walking 1 Pushing 1 Pulling 1 Lifting 1 Grasping 0 Feeling 1 Talking 1 Hearing 1 Seeing 1 Repetitive Motions Working Conditions: 0 Does Not Apply (work mostly in office setting)
Vacancy expired!