Vacancy expired!
Purpose
The Weddings and Events Coordinator is responsible for the administration and coordination of all events. The position works closely with the Events Sales Manager to ensure events run smoothly.
Duties and Responsibilities
Assist Sales' Manager with the coordination of events such as weddings, anniversaries, rehearsal dinners, private parties and incentive travel. Any and all Bolongo Bay Beach Resort events.
Secure deposits, contracts, event orders and guarantees per Sales Manager
Secure vendor services including cakes, photography, flowers, music, tables, seating and centerpieces
Review budgets with Events Sales Manager and ensure adherence to
Coordinate and monitor event timelines and ensure deadlines are met
Coordinate and schedule BEOs with Food & Beverage Department
Manage correspondence with vendors, outlet managers and clients
Work closely with Events Sales Manager and Executive Chef on menu selections and planning
Determine staffing and training requirements for employees working events
Determine location of events and seating and setup if necessary
Keep inventory of projectors, speakers, decorations, linens and tableware and maintain equipment logs
Organize all equipment and storage lockers
Maintain Heavenly Days master schedule
Maintain information database, social media and Bolongo Brides Facebook page
Learn sales process from Events Sales Manager and assist in selling and booking events
Qualifications
High School Diploma or a GED equivalent
Prior experience in Hospitality and especially Events is preferred
Ability to demonstrate productive leadership and positive supervisory skills
Superior written and oral communication skills
Excellent team oriented organizational and time management skills
Physical requirements
Light work standing, bending, stooping and walking frequently and especially during events, Must be able to lift 25 pounds. Able to operate equipment such as a golf cart.
Please come to the HR office @ Bolongo Bay to fill out an Applications from 8:00AM - 5:00PM Monday - Friday. Thank you.
Vacancy expired!