HOLY FAMILY CATHOLIC CHURCH
BUSINESS MANAGER
The Business Manager position reports to the Pastor and is responsible for overseeing areas of the business including accounting & financial management, business operations, payroll, vendor management, and human resource administration functions.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Fiscal Management
Direct Accounting functions for parish
Perform Financial reporting to pastor, Finance Council, and Diocese. Includes preparation of monthly balance sheet, income statement, and budget to actual comparison reports.
Prepare monthly account reconciliations.
Prepare annual Budgets and submit to Diocese
Participate in Parish Finance Council meetings
Supervise and monitor money handling procedures/cash counting
Direct Stewardship/Fundraising events.
Manage vendor relationships
Review financial controls and best possible business practices with regard to parish fundraising activities. [e.g. Fall Fest such as prepare all contracts for rides, entertainment, vendors, and others in collaboration with Fall Fest Committee.]
Personnel
The Parish Business Manager generally participates in the hiring, training and supervision of parish office staff.
Hire and train directly supervised staff
Maintain Job descriptions for all parish staff
Conduct annual performance review on all supervised staff or as needed
Create and maintain and a safe, productive and pleasant work environment
Supervise staff – maintenance, custodial and front office staff
Facilities Management
Holy Family parish must maintain and often improve or replace our facilities entrusted to our care. Tasks include but are not limited to:
Develop, monitor and administer vendor contracts/agreements
Supervises maintenance and custodial staff
Supervise routine maintenance, repairs, supplies
Oversee facility scheduling/usage
Oversee construction projects
Oversee technology and equipment purchasing and upkeep
MINIMUM QUALIFICATIONS
Education and Experience
To perform effectively in this position, the incumbent is required to have a working knowledge of budgets, accounting, facilities management, personnel processes and related laws.
At least five years of experience in a professional office management environment, desirable.
College degree in applicable field: finance and/or accounting, prefer CPA or equivalent.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge
A wide-ranging knowledge of contemporary Human Resource practices, policies and procedures
Advanced bookkeeping principles and procedures
Church philosophy, principles and teachings
Working knowledge of parish and archdiocesan procedures and policies
Skills
Proficient in QuickBooks applications and certified through Intuit
Proficient in Microsoft Office
Able to communicate with people on all levels, including vendors, staff, and the congregation
Supervisory experience
Facilities management and basic construction knowledge
Strong oral and written communication with diplomacy and professionalism
Abilities
Maintain confidentiality at all times
Sit for sustained periods of time on a daily basis
Occasionally lift up to 50 pounds
Perform tasks requiring intermittent bending, stooping and walking
Sustain frequent movement of the fingers, wrists, hand and arms