Administrative Services Officer I (S04801P) Bookmark this Posting | Print Preview | Apply for this Job Posting Details Position Information Posting Number S04801P Position Title Administrative Services Officer I (S04801P) Department Career Services Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule Monday to Friday 8:00 am-5:00 pm.Open to External and Internal Salary Salary is commensurate based on qualifications and relevant experience up to $50,000. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University.To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:https://resources.uta.edu/hr/services/records/compensation-tools.php University Information The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second-largest university in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 50 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has the top 30 most ethnically diverse undergraduate student body in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.Job Summary To plan and assist in the coordination and management of the business management, administrative and staff services of a college or large and complex department/area. Responsible for a variety of executive, budgetary, and administrative services including administration of a budget of considerable size, personnel matters and other activities essential to the operation of the college or department requiring independent decision-making skills.Essential Duties and Responsibilities 1 – Office Management
Responsible for coordination and managing the administrative operations of the department/area. Oversees new or existing departmental processes and identifies sources of funds. For Example, the management of the Job Location and Development Grant.
Prepares analysis or reports as required for projects or and presents the information to managers and directors in the assigned department.
Prepares budgets and monitors expenditures for $1.5 million budget.
Conducts cost studies and oversees preparation of various administrative issues.
Prepares statistical reports. For example, student service fee committee.
Assists in speech and report preparation in response to official inquiries. For example, department communications for mentoring program and platform transition.
Provides coordination of negotiation, administration and termination of contracts and grants. For example, work-study contracts, vendor contracts, and employer contracts.
Maintains contact and liaison with other University offices or external agencies in connection with grant and research activities. Performs other duties as assigned. Oversees and Coordinates special projects for the college or department/area to include any new office platforms and or technology contracts for the CDC .
2 – Staff Supervision
Supervises the office staff and responsible for the Development, direction and performance management of the administrative team.
Responsible for managing and supervising the JLD administrative and operational work and deliverables in conjunction with the strategic direction for the JLD from the Employee Relations team.
3 – Process Management
Puts in place and optimizes CDC office processes and procedures to ensure process effectiveness and compliance.
Required Qualifications
Bachelor’s Degree and three (3) years of customer service experience.
Microsoft Office, ability to manage phone and office equipment, excellent oral and written communication skills and customer service skills, solid computer skills with experience in using word processing spreadsheet and data base software.
Ability to work independently. Strong verbal and interpersonal skills.
Preferred Qualifications
Five (5) years of experience in administration or business management including at least three years at the Administrative Assistant level or equivalent.
Must have at least one year of supervisory experience
Working Conditions
Special Conditions for Eligibility
Working Title
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.EEO Statement It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected] Detail Information Number of Vacancies 1 Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants Requirement Questions Required fields are indicated with an asterisk ().
How many years of experience do you have working at a college/university level, career development, business, public relations, marketing or related field?
None/less than 6 months
6 months to 1 year
1 to 2 years
3 years or more
How many years of experience do you have in administrative support and/or program coordination?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents