Business Operations Manager (S04841P) Bookmark this Posting | Print Preview | Apply for this Job Posting Details Position Information Posting Number S04841P Position Title Business Operations Manager (S04841P) Department Liberal Arts Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule Monday-Friday; 8:00am-5:00pm.Open to External and Internal Salary Salary is commensurate based on qualifications and relevant experience up to $70,000. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University.To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:https://resources.uta.edu/hr/services/records/compensation-tools.php University Information The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second-largest university in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 50 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has the top 30 most ethnically diverse undergraduate student body in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.Job Summary The Business Operations Manager partners with the Dean and College Business Officer. Works closely with the departments to support financial planning and resource allocation. Provide leadership to the College related to areas of fiscal management and assist with the planning, organizing, coordination, and oversight of daily business operations. Oversees all eforms and transactional submissions for accuracy and university procedures. Provides administrative guidance and daily oversight and tracking to all CoLA departmental administrative staff.Essential Duties and Responsibilities Central Business Office Accounting & College Administration: ·
Oversee the reconciliation of the monthly Statement of Accounts. Review CoLA expenditures, budget transfers, interdepartmental transfers, and accounting corrections.
Manage, train, and supervise the CoLA financial team and student employees.
Provides support to the College Business Officer. ·
Design and manage an effective and efficient system of internal controls and procedures to produce reliable and accurate financial information that complies with University regulations, policies, and procedures.
Monitors workflow and reviews and evaluates financial and accounting procedures. ·
Collecting Graduate Assistant spreadsheets from CoLA departments and liaising with the Graduate School.
Will approve scholarship disbursement forms that route through the Dean’s Office for approval.
Oversees and administers the budget for programs the Dean’s Office supports. Processes, monitors, and controls expenditures; coordinates with the Dean and Program Director on budget and expenditures related to the following programs:
McDowell Center for Global Studies
UG and Graduate Recruitment
Marketing and Communication o Academic Partnership · Approve monthly Pro-Card transactions. ·
Act as backup timekeeper ( TCP ).
Interact with all levels of University and College of Liberal Arts administrators, faculty, and staff. Works closely with departmental and financial assistants to manage college resources efficiently and effectively.
Budgeting: ·
Directing the annual budget process for the CoLA, including supporting departmental budget contacts by verifying salary spreadsheets, and providing other guidance as needed.
Works closely with the College Business Officer and the Budget Office to ensure that deadlines are met. ·
Works closely with the College Business Officer and the Budget Office to coordinate budget transfer requests for Startup funds, Strategic Initiatives, and other special projects.
Business Operations: ·
Partner and collaborate with Department Chairs and department administrative staff in the 12 academic departments and various centers to ensure business operations and policies are followed and regular review of monthly account reconciliations, ProCard approvals, and reconciliations are completed in a timely fashion. ·
Review CoLA expenditures, budget transfers, interdepartmental transfers, and accounting corrections. ·
Design and manage an effective and efficient system of internal controls and procedures to produce reliable and accurate financial information that complies with university regulations, policies, and procedures.
Approval Responsibility: ·
On behalf of the Dean, approve all CoLA financial transactions submitted in UTShare as directed.
Ensure that all UTA and CoLA accounting and budgeting policies and procedures are followed in approving transactions.
Financial Reporting: ·
Prepare special financial reports as requested for the Dean, College Business Officer, department chairs, faculty, staff, and University administrators.
Other duties as assigned.
Required Qualifications
Bachelor’s degree in accounting, business, finance, or related field. Three (3) year’s experience managing budgets and fiscal affairs, and administrative operations of a large unit.
An equivalent combination of relevant education and experience may be substituted as appropriate.
Solid leadership skills, management and interpersonal skills.
Solid organizational and communication skills.
Skilled in the use of all components of Microsoft Office and PeopleSoft
Must be detail-oriented and able to work under stressful situations in order to meet deadlines.
Preferred Qualifications
Five (5) years of budget management and presentation in a college or university environment.
Master’s degree in business, finance, or related field.
Advanced knowledge of PeopleSoft for an institution of higher education or non-profit.
Excellent computer experience with spreadsheet and database proficiency (MS Office etc.).
Excellent interpersonal, organizational, and writing skills; ability to work independently, be detail-oriented, and able to work under stressful situations.
Working Conditions
Special Conditions for Eligibility
Working Title
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.EEO Statement It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected] Detail Information Number of Vacancies 1 Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants Requirement Questions Required fields are indicated with an asterisk (). Documents Needed To Apply Required Documents
Resume or CV
Optional Documents
Cover/Interest Letter