MavTemp Administrative Assistant - Temp Pool - (S04873P) Bookmark this Posting | Print Preview | Apply for this Job Posting Details Position Information Posting Number S04873P Position Title MavTemp Administrative Assistant - Temp Pool - (S04873P) Department Talent, Culture, & Inclusion Location Arlington Job Family Administrative Support Position Status Temporary Work Hours Standard Work Schedule Monday – Friday (depending on assignment)Open to External and Internal Salary $21.00 an hour. Duration Job terminates Pay Basis Bi-weekly Benefits Eligible No Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University.To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:https://resources.uta.edu/hr/services/records/compensation-tools.php University Information The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second-largest university in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 50 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution ( HSI ) and an Asian American and Native American Pacific Islander-Serving Institution ( AANAPISI ), and it has the top 30 most ethnically diverse undergraduate student body in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.Job Summary ABOUT MAVTEMP Are you new to the DFW area? Have you recently become unemployed? Are you looking for a change? Have you considered temporary employment?Working for MavTemp provides the opportunity to gain campus experience and work in interesting and varied environments. You can showcase your talents, education, and skills while exploring campus job opportunities to potentially move into regular full-time employment. If you want to gain the experience of working for UTA then MavTemp is a great place to start!As a unit of the Office of Talent, Culture, and Inclusion, the MavTemp program provides temporary staffing services to departments across campus. While the need for specific skill sets varies depending on the assignment needed at a given time, MavTemp seeks to maintain a diverse pool of candidates who possess a variety of different types of knowledge, skills, and experience.JOB SUMMARY The MavTemp Administrative Assistant will provide support to a department’s routine business or academic activities. The position will be responsible for a variety of administrative duties in order to provide support to our managers and employees, assisting in daily office needs and performing a wide variety of general administrative activities.This assignment is temporary/casual and may not exceed 3 months. This is not a benefits eligible position.Essential Duties and Responsibilities
Provide administrative support and clerical duties including reception, travel, expenses, reimbursements, inventory functions, basic calculations, data entry, maintaining file systems, accessing databases and systems, collecting, and compiling records, and a variety of other administrative duties as needed.
Scheduling meetings, taking meeting minutes, and maintaining calendars, checking, and answering emails
Assisting with record keeping, timekeeping, writing correspondence and form letters
Answering telephone calls, routes calls and visitors, makes appointments, and answers routine questions from students, faculty, staff, and administration inside and outside of the department or business unit.
Perform other duties assigned
Required Qualifications
High School Diploma and three (3) years of experience providing secretarial, clerical, or administrative support or equivalent work experience.
Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) and PDF
Professional and personal experience working in a diverse office or work setting.
Experience and proficiency using personal computers and standard office equipment.
Preferred Qualifications
Five (5) years of administrative, secretarial, and clerical experience
Prior administrative experience at UTA and familiarity with UTA systems and processes
Bachelor’s Degree
Knowledge, skills and abilities:
Independent judgement, initiative, and ability to make decisions relative to office operations.
Sound judgment, tact, diplomacy, and discretion required in all matters.
Advanced knowledge of business processes and systems.
Excellent interpersonal skills and customer service.
Working Conditions
Work in standard office conditions. Repetitive use of a keyboard at a workstation. Light work occasionally exerts force to move objects.Special Conditions for Eligibility Working Title CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.EEO Statement It is the policy of The University of Texas at Arlington ( UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected] Detail Information Number of Vacancies 20 Desired Start Date Open Date Review Start Date Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants Requirement Questions Required fields are indicated with an asterisk ().
How many years of experience do you have in administrative support and/or program coordination?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)? (Proficient is the highest skill level)
No skills/Basic
Intermediate
Advanced
Proficient
Documents Needed To Apply
Required Documents
Resume or CV
Optional Documents
Cover/Interest Letter