Vacancy expired!
Business Coordinator I (HR & Payroll)
Job Title
Business Coordinator I
Agency
Texas A&M University
Department
Transportation Services
Proposed Minimum Salary
$2,780.17 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
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Our CommitmentÂÂ Â ÂÂ
Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing ourÂ
mission
Âand living ourÂ
core values
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Who we are  ÂÂ
Transportation Services is an empowered team of professionals dedicated to providing efficient, dynamic and innovative fleet, parking and transit services to the community. We support the teaching, research and public service mission of Texas A&M University, with focus on customer service and communication. For more information about us, visit our website:
http://transport.tamu.edu
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What we want ÂÂÂÂÂ
The Business Coordinator I is responsible for coordinating and participating in the process of payroll, maintaining necessary files and processing paperwork regarding new hires, terminations, performance evaluations, promotions and transfers. Responsible for FMLA, Workers Compensation and Sick Leave Pool issues. Transportation Services is committed to providing courteous, responsive, quality service to our customers by fostering a respectful, positive, and welcoming environment for all. Employees are responsible for the following: maintaining 100% on time compliance with all university required training for all employees; approving time worked and requesting appropriate leave in a timely manner; reading and responding to e-mail; reviewing/reading information listed on the department intranet; performing assigned tasks in a safe manner and utilizing personal protective items/equipment as appropriate or instructed by supervisor or department; reporting unsafe actions or conditions to supervisor immediately and supporting and following unit/department safety guidelines, practices, and policies.
The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability (IDEA) as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.
What you need to know
Persons in this position will be required to drive state vehicle to travel to various parts of campus for events/training where appropriate. Personnel in this positionÂare considered essential when the University declares an emergency, campus closure, class cancellations, etc.
Required Education and Experience:
Bachelors degree or equivalent combination of education and experience
Two years of related experience in general office, accounting, or personnel operations
Required Knowledge, Skills and Abilities:Â
Knowledge of word processing and spreadsheet applications
Interpersonal and communication skills
Planning and organizational skills
Ability to multi-task and work cooperatively with others
Required Licenses and Certifications:
Must be able to obtain State of Texas class "C" vehicle driver license within 30 days of employment
Preferred Education and Experience:
Experience processing and handling the responsibilities of FMLA, Workers Compensation, Military Leave, Sick Leave pool,Âand direct sick leave donations
Salary Range:Â$33,362 - $42, 868
Responsibilities:Â
Approve ID cards for full-time and part-time staffÂ
Ensure Budgeted PIN List are up-to-date at all times
Assist with verification of budget information related to payroll during the yearly budget cycle
Verify monthly drug test list for accuracy
Scan personnel, training and medical files for budgeted employees into Filenet and maintain records accordingly
Assist managers and departmental employees with their needs related to Family and Medical Leave Act, Sick Leave Pool and Parental Leave
Identify needs, meet with employees and supervisors, prepare documents, track usage and monitor employees leave balances
Manually enter leave cases, specifically FMLA, into time and attendance system
Coordinate with Human Resources with related questions
Assist employees with WorkersÂCompensation
Process First Report of Injury forms by verifying information for accuracy and completion; coordinate with Human Resources and track employees leave time if necessary
Update log when issue is resolved
Prepare Bona Fide offer letters when necessary
Audit leave requests in time and attendance system
Prepare and post full-time, part-time and student vacancy notices for the department
Coordinate full-time postings and required new hire paperwork with The Recruitment Office and posts student vacancies on Jobs for Aggies
Posts all openings on the departmental website and intranet
Assists supervisors with creating and updating position descriptions for posting and, once a candidate has been selected, coordinates a start date with the supervisor and HR Office
Responsible for processing employees with regards to new hires, promotions, demotions and terminations
Enroll employee biometrics onto time clock deviceÂ
Process appropriate Workday tasks in regards to new hires, promotions, demotions and terminations
Meet with employees to handle paperwork when processing in or out of the department
Ensure that all paperwork is completed and approved by appropriate administrators before filing in the appropriate personnel, medical, terminated or leave file
With student new hires, explain how to navigate the departmental intranet and how to use the time and attendance systemÂ
Send vacation letter to terminated employees
Create documents to be placed on the intranet for employees who receive letters of appreciation
Obtain UIN numbers for new employees through UIN Manager and request NetIDs
Coordinate with Payroll Services on verifying previous state service and paperwork related to new hires and transfersÂ
Register new employees with ISS and Glacier, if neededÂ
Send email to supervisors to prepare evaluation forms for all budgeted employees, track progress and file final forms in appropriate file
Run Train Traq reports and notify supervisors of employees with past due training
Complete all verifications and reference checks requested of current and former employees
Conduct departmental orientation sessions with all newly hired full-time employees of Transportation Services to include tours of departmental facilities and staff, review of departmental policies and procedures, etc
Coordinate and participate the process of payroll for the department to include:Âmonitoring the time and attendance system each pay week to ensure there are no missed punches; all full-time employees have no less than 40 hours and part-time employees have no less than their scheduled hours; all transfers to various project codes are correct, audit leave requests, verify that employees and supervisors have approved time; setting up new employees in time and attendance system, including adding new positions
Turn time into Payroll Services and processes paychecks; ensure that paperwork from this unit is correct before being forwarded to the appropriate administrators for approval, prior to filing or forwarding to another department for further processing; reviewing the Student Employee Pay Plan Hours report for increases and processes appropriate paperwork; verifies monthly pay calculations and distributes monthly paychecks
Perform other duties as assigned
Instructions to Applicants:Â
Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
For more information or to apply:Â
https://tamus.wd1.myworkdayjobs.com/en-US/TAMUExternal/job/College-Station-TAMU/Business-Coordinator-IR-026972-1Â
Vacancy expired!