Management Assistant

SummaryYou will serve as a Management Assistant in the staff of the Commander, NAVY MEDICINE EDUCATION AND TRAINING CMD Academics ACOS, San Antonio Texas.ResponsibilitiesYou will serve as principle administrative support for directorates, providing updates on procedures, instructions and policies impacting issues serviced by the directorate.You will assemble, bind, collate and mail multiple-page documents such as binders and reports, providing correspondence control and duplicates correspondence and other materials as needed.You will independently maintain databases and provide updates to the Academics ACOS on equipment and supplies for the directorate, preparing requisitions and other documents for purchase of materials and supplies, services, and equipment.You will consolidate, coordinate, verify, validate and perform updates on electronic database storage programs such as Registrar Data Base containing historical and statistical information gathered from schoolhouses.You will create and enter data into various spreadsheets as directed by the Academic ACOS, extracting and compiling information from spreadsheets and database queries in support of manning reports, student production reports.You will provide statistical information to assist in the confirmation that government needs are met supporting economical and quality operations, coordinating with the learning center personnel for the purpose of data collection.RequirementsConditions of EmploymentQualificationsYour resume must demonstrate at least one year of SPECIALIZED experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: .

Experience retrieving data from various information sources, both manual and electronic, for use in answering questions, responding to correspondence, or preparing reports.

Experience assisting supervisors in preparing reports and briefs by researching pulling data and compiling data and entering into the required defined format.

Experience utilizing multiple automated systems such as CeTARS, Microsoft Word, Excel, Access, Sharepoint, Power Point and Registrar software.

Experience providing statistical information to assist in the confirmation that government needs are met supporting economical and quality operations.

Experience digitizing legacy documents and maintaining cataloged archives, may be required to type a variety of correspondence for the directorate such as letters, memoranda, and naval messages.

Experience with basic form design techniques and procedures in order to explain and/or make recommendations for forms to be used locally, must be familiar with the preparation of Naval correspondence and messages. Additional qualification information can be found from the following Office of Personnel Management website:

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.EducationAdditional InformationThis position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/