Vacancy expired!
job summary:
Randstad is looking to hire an Administrative Operations Specialist needed for administration/reconciliation & Billing (Invoicing, auditing & problem resolution).Title: Internal Administrative Operations Specialist (Temporary contract)Location: RemoteDuration: Until Aug 2022 potential to extendShift: M-F 8 am-5 pmFor Immediate Review and consideration, please send resume to Jomarie.Mercado@Randstadusa.com location: Frisco, Texasjob type: Contractwork hours: 8am to 5pmeducation: High School responsibilities:The ideal candidate will support ,setup and maintain all projects in Project Accounting System, process all ROA requests to change time entries in Replicon system, provide missing timesheet reports, make sure that billing and invoicing on assigned clients is handled correctly, make sure that Purchase Orders and other contractual elements are up to date and accurate. Candidate will use multiple systems and methods to confirm accuracy so strong multi-tasking skills are required. A background in billing or contracts is a plus. 5 years administrative experience. Proficient in Microsoft Excel and Google mail Knowledge of computer-based systems and databases needed. Experience with Contract management and Billing a plus. Responsiblitties include by not limited to:- Create new customer id
- Enter new contract/Projects in PAS (Project Accounting System)
- Existing contract updates
- New hires being added
- Existing staff being moved from one contract to another
- Update worksite information
- Manage and enter milestone billing, submit accruals and incidentals for billing
- Tracking and clearing of OLT
- Review sales activity report weekly to ensure billing is reflected as expected
- Researching billing issues
- Assist with AR issues on an as needed basis
- AP coding invoices, releasing vendor vouchers, researching vendor issues
- Re-open timecards, submit on behalf of consultants, reset replicon passwords, ensure timely timecard submissions, review reporting to ensure timecard accuracy.
- Clear time/expense exceptions
- Provide back-up documentation for invoice submissions to client
- Completed and submit ROAs & Billing adjustments
- Deactivate or enter end dates in PAS for all terminations
- Reactivate all consultants on leave
- adhoc reporting - project end date report, olt report, project time capture report, TSS YTD Report, PAS Query Report etc
- Work with IT, billing and reporting on syncing issues, reporting issues, billing issues
- Work with accounting on international contracts, accruals, documentation, PAS set-ups
- Experience level: Entry Level
- Minimum 2 years of experience
- Education: High School
Vacancy expired!