Medical Records Admin Specialist - Assistant Chief

Medical Records Admin Specialist - Assistant ChiefDepartment of Veterans AffairsVeterans Affairs, Veterans Health AdministrationOverview

##### Open & closing dates

05/03/2019 to 05/24/2019This job will close when we have received 55 applications which

may be sooner than the closing date. Learn more

##### Service

Excepted

##### Pay scale & grade

GS 11

##### Salary

$62,236 to $80,912 per year

##### Appointment type

Permanent

##### Work schedule

Full-TimeLocation1 vacancy in the following location:-Harlingen, TXRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThis position serves as the Supervisory MRA (Health Information

Management (HIM) Supervisor) of Health Information Management at the

VA Texas Valley Coastal Bend Health Care System. MRA's in VHA

perform or supervise work concerned with the management of a medical

record program or the provision of services related to medical

record administration/health information services.Learn more about this agencyResponsibilitiesDuties include but are not limited to the following.

Keeps the Chief, Health Information Management (CHIM),

management and clinical staff abreast of changing technology in

electronic systems uses to collect, process, code, protect and

store health information.

Provides effective audits and monitors for all areas of

responsibility, assuring that accurate and timely data is

processed by all employees.

Develops performance standards and conducts performance

evaluations.

Develops and conducts competency assessments.

Formulates and initiates performance standards.

Approves leave and establishes work schedules.

Provides administrative support to other HIM Supervisors/Leads

by aiding in the selection, training, and evaluation of section

employees.

Responsible for determining the need for and extent of training

personnel outside HIM with regard to medical records and its

format.

Assists the CHIM with the development, evaluation and updating

of office procedures, manuals, policies and directives.

Performs audits and analyses, preparing and presenting findings

and recommendations t the CHIM, Service Line Leaders and

designees.

Analyzes workflow to determine potential problem areas and makes

recommendations to correct these areas and improve coordination

between the various units.

Participates in various facility, VISN and national committees

requiring health information management subject matter

expertise.

Work Schedule: 8:00 am - 4:30 pm, Monday thru Friday

Financial Disclosure Report: Not requiredTravel RequiredNot requiredSupervisory statusYesPromotion PotentialNone

#### Job family (Series)

0669 Medical Records AdministrationSimilar jobs

Coders, Health Information

Health Information Coders

- RequirementsConditions of Employment

You must be a U.S. Citizen to apply for this job

Selective Service Registration is required for males born after

12/31/1959

You may be required to serve a probationary period

Subject to a background/security investigation

Must be proficient in written and spoken English

Selected applicants will be required to complete an online

onboarding process

QualificationsTo qualify for this position, applicants must meet all requirements

by the closing date of this announcement, 05/24/2019.Basic Requirements:

- United States Citizenship: Non-citizens may only be

appointed when it is not possible to recruit qualified citizens

in accordance with VA Policy.

- Education or Experience:

- Experience:

- Three years of experience in the field of medical

records that included the preparations, maintenance and

management of medical records and health information

systems. At least 1 year of this experience must be

comparable to a GS-4 level position.

- An associate's degree in health information plus 1 year

of experience that included the preparation,

maintenance, and management of medical records and

health information service.NOTE: Successfully completed training for health information

technicians in a school accredited by the American

Health Information Management Association (AHIMA) at the time the

program was completed may be substituted for 1

year of experience. No credit may be given for partial completion of

such training.

- OR

- Education:

- Education equivalent to a baccalaureate degree from an

accredited university or college.

- OR

- Experience/Education Combination:

- Equivalent combinations of experience and education may

be used to meet basic requirements.NOTE: Successful completion of a bachelor's degree in a medical

records administration educational program accredited by the

American Health Information Association (AHIMA) and the American

Medical Association's Committee on Allied Health Education and

Accreditation (CAHEA).

- English Language Proficiency: MRAs must be proficient in

spoken and written English in accordance with VA Handbook 5005,

part II, chapter 3, section A, paragraph 3j.Preferred Experience: RHIA, RHIT, CCS, or CDIS

License/CredentialsGrade Determinations: GS-11Experience:

At least 1 year of experience comparable to the next lower grade

level (GS-9) that demonstrates the Knowledge, Skills, Abilities

(KSA's) described at that level. NOTE: (MUST BE SUPPORTED IN

RESUME)

GS-9 KSA's

1. Ability to interpret and apply knowledge of clinical

classification systems such as International Classification of

Diseases (ICD), Current Procedural Technology (CPT), the

Systematized Nomenclature of Medicine (SNOMED, and the Healthcare

Common Procedure Coding System (HCPCS);

2. Ability to determine and evaluate compliance with the standards

of regulatory and accrediting bodies such as the Joint Commission on

the Accreditation of Healthcare Organizations (JCAHO), the Centers

for Medicare and Medicaid Services, etc.;

3. Ability to provide technical advice and/or provide oversight on

health information issues. This includes skill in interpreting and

adapting health information management guidelines that are not

completely applicable to the work or have gaps in specificity;

4. Ability to extract information, generate reports from various

databases (e.g. clinical, financial), and analyze data including a

consideration of such issues as applicability, validity,

reliability, and the quality and characteristics of the data source,

etc.;

5. If the position is supervisory in nature, ability to successfully

apply principles and techniques of sound human resource

management;

6. If the position is supervisory in nature, skill in administrative

management, i.e., budgeting, contracting, procurement, property

management, and

7. If the position is supervisory in nature, ability to delegate

authority, evaluate and oversee people and programs, accomplish

program goals, and adapt to changing priorities.In addition, the candidate must demonstrate the following KSA's:

NOTE: (MUST BE SUPPORTED IN RESUME)

GS-11 KSA's

1. Skill in project management and process improvement, which

includes the ability to develop new or improved solutions to complex

technical problems in health information management;

2. Ability to advise management and staff about adequate medical

record documentation, health information services, and/or

computerized patient records based on current statutes and

standards;

3. Ability to plan for, justify, test, assess, and/or advise about

the use of current and future software programs or information

systems, implement and integrate such products into current health

information management processes, and recommend changes in policies

and procedures;

4. Ability to interpret, implement, and apply knowledge of privacy

and confidentiality requirements affecting individual

patient/protected health information;

5. Demonstrated comprehensive knowledge of medical and legal

requirements related to both paper and electronic medical records.

6. Ability to communicate and negotiate with professionals in higher

level positions.

7. If the position is supervisory in nature, ability to plan,

develop, direct, and evaluate health information or related

functions.

8. If the position is supervisory in nature, ability to successfully

apply principles and techniques of sound human resources management;

and

9. If the position is supervisory in nature, skill in administrative

management, i.e., budgeting, contracting, procurement, and property

management.OR,Education:

Education equivalent to 3 full years of progressively higher level

graduate education or a Ph.D or equivalent doctoral degree from an

accredited university or college in the field of health information.

NOTE: (TRANSCRIPTS REQUIRED)References: VA Handbook 5005/53 Part II Appendix G33 Medical

Records Administrator Qualification Standard dated March 17, 2006.The full performance level of this vacancy is GS-11. The actual

grade at which an applicant may be selected for this vacancy is at

GS-11.Physical Requirements: light Lifting, under 15 pounds, Light

carrying, under 15 pounds, Use of Fingers, Both hands required, Both

eyes required, working alone.EducationIMPORTANT: A transcript must be submitted with your application

if you are basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S.

Department of Education from accredited colleges, universities,

schools, or institutions may be used to qualify for Federal

employment. You can verify your education here:

http://ope.ed.gov/accreditation/. If you are using foreign education

to meet qualification requirements, you must send a Certificate of

Foreign Equivalency with your transcript in order to receive credit

for that education. For further information, visit:

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.Additional informationThis job opportunity announcement may be used to fill additional

vacancies.It is the policy of the VA to not deny employment to those that have

faced financial hardships or periods of unemployment.This position is in the Excepted Service and does not confer

competitive status.VA encourages persons with disabilities to apply. The health-related

positions in VA are covered by Title 38, and are not covered by the

Schedule A excepted appointment authority.Veterans and Transitioning Service Members: Please visit the VA for

Vets site for career-search tools for Veterans seeking employment at

VA, career development services for our existing Veterans, and

coaching and reintegration support for military service members.If you are unable to apply online view the following link for

information regarding an Alternate Application.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the

qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE

MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your

application, résumé, C.V., and/or supporting documentation will be

verified. Please follow all instructions carefully. Errors or

omissions may affect consideration for employment.NOTE: The Professional Standards Board (a peer-review group)

will review the selected candidate's education and experience and

recommend the grade and salary at which the candidate will be

placed. For internal selectees eligible for promotion, the board

will determine grade and HR will determine step in accordance with

policy.Experience refers to paid and unpaid experience, including volunteer

work done through National Service programs (e.g., Peace Corps,

AmeriCorps) and other organizations (e.g., professional;

philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and

skills and can provide valuable training and experience that

translates directly to paid employment. You will receive credit for

all qualifying experience, including volunteer experience.Background checks and security clearanceSecurity clearanceOtherDrug test requiredNo- Required DocumentsTo apply for this position, you must provide a complete Application

Package which includes:

VA 10-2850c Application for Associated Health Occupations, and

Transcripts (If Applicable), Veterans Compensability Letter (If

Applicable)

Resume

VA Form 10-2850c Application for Associated Health Occupations can

be found at:

http://www.va.gov/vaforms/searchaction.asp?FormNo=2850&tkey=&Action=Search.The following documents are accepted, and may be required if

applicable to your eligibility and/or qualifications for this

position. Please use this checklist to ensure you have included all

documents required for your application, such as a copy of your

transcript (if using education to qualify), SF-50's (current/former

Federal employees), etc.

Cover Letter

DD-214

VA 10-2850c Application for Associated Health Occupations, and

Transcripts (If Applicable), Veterans Compensability Letter (If

Applicable)

Resume

SF-15

SF-50

Transcript

Veterans' Preference: When applying for Federal Jobs, eligible

Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or

for Sole Survivor Preference (SSP) in the questionnaire. You must

provide a legible copy of your DD214(s) which shows dates and

character of service (honorable, general, etc.). If you are

currently serving on active duty and expect to be released or

discharged within 120 days you must submit documentation related to

your active duty service which reflects the dates of service,

character of service (honorable, general, etc.), and dates of

impending separation. Additionally, disabled veterans and others

eligible for 10-point preference (such as widows or mothers of

eligible Veterans) must also submit an SF-15 "Application for 10

Point Veteran Preference" with required proof as stated on the form.

Documentation is required to award preference. For more information

on Veterans' Preference, please visit

http://www.fedshirevets.gov/job/vetpref/index.aspx.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution

recognized by the U.S. Department of Education in order for it to be

credited towards qualifications. Therefore, provide only the

attendance and/or degrees from schools accredited by accrediting

institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this

vacancy announcement may result in an ineligible rating or may

affect the overall rating.- BenefitsA career with the U.S. Government provides employees with a

comprehensive benefits package. As a federal employee, you and your

family will have access to a range of benefits that are designed to

make your federal career very rewarding. Learn more about federal

benefits.Review our benefitsEligibility for benefits depends on the type of position you hold

and whether your position is full-time, part-time, or intermittent.

Contact the hiring agency for more information on the specific

benefits offered.- How to ApplyAll applicants are encouraged to apply online. To apply for this

position, you must complete the full questionnaire and submit the

documentation specified in the Required Documents section below. The

complete application package must be submitted by 11:59 PM (ET) on

05/24/2019 to receive consideration. To preview the questionnaire

click https://apply.usastaffing.gov/ViewQuestionnaire/10493745.

To begin, click Apply Online to create a USAJOBS account or log

in to your existing account. Follow the prompts to select your

USA JOBS resume and/or other supporting documents and complete

the occupational questionnaire.

Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and

appropriate documentation is submitted prior to the closing date.To verify your application is complete, log into your USA JOBS

account, https://my.usajobs.gov/Account/Login, select the

Application Status link and then select the more information link

for this position. The Details page will display the status of your

application, the documentation received and processed, and any

correspondence the agency has sent related to this application. Your

uploaded documents may take several hours to clear the virus scan

process. To return to an incomplete application, log into your USA

JOBS account and click Update Application in the vacancy

announcement. You must re-select your resume and/or other documents

from your USA JOBS account or your application will be incomplete.NOTE: Participation in the seasonal influenza program is a

condition of employment and a requirement for all Department of

Veterans Affairs Health Care Personnel (HCP). HCP are individuals

who, during the influenza season, work in VHA locations where

patients receive care or who come into contact with VA patients as

part of their duties. VHA locations include, but are not limited to,

VA hospitals and associated clinics, community living centers

(CLCs), community-based outpatient clinics (CBOCs), domiciliary

units, Vet centers and VA-leased facilities. HCP include all VA

licensed and unlicensed, clinical and administrative, paid and

unpaid, full- and part-time employees, intermittent employees, fee

basis employees, VA contractors, students, researchers, volunteers,

and trainees who work at these facilities. HCPs that are unable to

receive or otherwise decline a flu shot will be expected to wear a

face mask throughout the influenza season.Agency contact informationJacqueline BenavidesPhone956-430-9309 X63909EmailJACQUELINE.BENAVIDES@VA.GOVAddressVA TX Valley Coastal Bend HCS

2701 S 77 Sunshine Strip

Harlingen, TX 78550

USLearn more about this agencyNext stepsOnce your online application is submitted you will receive a

confirmation notification by email. After we receive application

packages (including all required documents) and the vacancy

announcement closes, we will review applications to ensure

qualification and eligibility requirements are met. After the review

is complete, a referral certificate(s) is issued and applicants will

be notified of their status by email. Referred applicants will be

notified as such and may be contacted directly by the hiring office

for an interview. All referred applicants receive a final

notification once a selection decision has been made.You may check the status of your application at any time by logging

into your USA Jobs account and clicking on Applications. Information

regarding your application status can be found in the USAJobs Help

Center.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.

Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on

the basis of race, color, religion, sex (including pregnancy and

gender identity), national origin, political affiliation, sexual

orientation, marital status, disability, genetic information, age,

membership in an employee organization, retaliation, parental

status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job

applicants

Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants

with disabilities where appropriate. Applicants requiring reasonable

accommodation for any part of the application process should follow

the instructions in the job opportunity announcement. For any part

of the remaining hiring process, applicants should contact the

hiring agency directly. Determinations on requests for reasonable

accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work

environment, or the way things are usually done that enables an

individual with a disability to apply for a job, perform job duties

or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide

reasonable accommodations when:

An applicant with a disability needs an accommodation to have an

equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform

the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive

equal access to benefits, such as details, training, and

office-sponsored events.

You can request a reasonable accommodation at any time during the

application or hiring process or while on the job. Requests are

considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations

or how to contact an agency.Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to

apply, visit www.usajobs.gov/GetJob/ViewDetails/532666400. Only resumes

submitted according to the instructions on the job announcement listed

at www.usajobs.gov will be considered.