Vacancy expired!
Job DescriptionPART TIME EXECUTIVE ASSISTANT
Provides wide range of complex office administration and support to the highest ranking
manager/faculty member.
Serves as principal administrative contact.
Develops, implements and administers departmental office systems and procedures.
Establishes office procedures, policies and operations. Interprets and communicatespolicies and processes.
Monitors budget including tracking expenditures and providing reports. May prepare
spreadsheets for budgets, grants or contracts, including tracking and maintainingexpenditures and reconciling accounts; uses budget tool. Prepares financial reports usingon-line financial systems, or oversees and directs the work of an associate preparing thereports. May serve as approver for financial transactions representing the department.
May maintain personnel records. May assist with interviewing for faculty or staff assistant
positions.
Reviews, assesses, routes, answers and monitors follow up action steps on
correspondence. Gathers and analyzes information required for administrative reporting.
Provides wide ranges of support including: keyboarding, composing and editing letters,
memoranda, reports, lecture/course materials, presentations, cases.
Uses multiple technical applications including word processing, database management,
spreadsheets, graphics and presentation software, electronic calendar, email, and othertechnical/scientific applications. Uses Internet, may include web maintenance and design.
Serves as principal contact and source of information for customers of the department,
including faculty, students, staff and external customers.
Manages complex calendars, arranges for meetings, appointments and travel
arrangements.
Coordinates events, including conferences, seminars.
Purchases and maintains inventory of supplies for office.
Performs library/research work and summarizes findings.
Creates and maintains filing system(s).
Answers and routes phone calls, mail and e-mail messages and may handle wide-range
information dissemination.
May assist in training, scheduling, and distributing work.
May coordinate faculty recruitment and/or promotion processes.
Other duties as assigned.
RequirementsREQUIRED: MICROSOFT OFFICE SKILLSREQUIRED: PRIOR EXPERIENCE AS AN EXECUTIVE ASSISTANT TO A MANAGER OR HIGHER UP POSITIONNot required but a PLUS: QuickBooks.Why Kelly ® ?As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helpingyou find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employeach year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.About Kelly ®At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re aleading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enablea better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide varietyof workstyles, skill levels, and industries around the world.Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Vacancy expired!