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Executive AssistantThe position requires excellent interpersonal skills, a high level of initiative and the ability to work independently. Because this role works with employees and contractors across the Gulf Coast, a strong understanding of appropriate communication and ethics is needed. Maintaining confidentiality and a high level of trust are critical.Responsibilities:
Calendar Management
Travel Arrangements
Meeting Coordination (arranging, organizing and supporting)
Expense Reporting
Oversees the overall office flow, functionality, and health of the department
Organize and coordinate meetings, agendas, reports, routine correspondence, and department presentations as needed
Organizes department recognition events including retirement celebrations, milestone celebrations, etc.
Responsible for Onboarding/Offboarding new employees, contractors, transfers, etc.
Coordinating office moves, setting up phone, work station, name plate, etc. using the Employee Integration Process
Communication Focal Point, utilizing knowledge of the department, function, and business organizational structure to ensure all communications occur as needed
Ensures personnel information is accurate for employee notification, hurricane duty, evacuation information, and ripple lists using the Personnel Organization Database POD
Onboarding/Offboarding employees and contractors
Onboarding new hires 4-6 in two waves, typically at beginning of year and mid-year
Daily admin support during the 4-month training program
Facilitate transition from EDGE to full-time assignment
Coordinate activities, meetings, and end of term event
Required Qualifications:
5+ years of administrative work experience
Trustworthy and able to manage confidential information
Demonstrate leadership skills to represent the Department Leader
Inspire others and lead them through influence
Strong interpersonal skills
Must have a positive attitude and be comfortable communicating and interacting with a variety of people
Strong written and verbal communications skills
Able to work in a fast-pace work environment and handle a variety of tasks simultaneously
Able to adapt to changes
A self-starter who can identify, prioritize and accomplish multiple task to meet internal and external deadlines and goals
Independent thinker and can find solutions to issues
The ability to work effectively both individually and in a team environment is critical
Proficiency in Microsoft applications, such as Outlook, Word and Excel, and have the ability to learn new systems quickly
Requirements:
A current, valid, United States driver license is required
HS Diploma or GED is required
Associates degree in Office Administration or related field is preferred
Note: This position will receive several applicants. To be considered, you must apply directly to this job posting or submit your resume to the recruiter, April Gifford - aprb316@kellyservices.comOnly the most qualified applicants will be contacted for an interview.Why Kelly ® ?As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.About Kelly ®At Kelly , we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.#KellyGTS
Vacancy expired!