Vacancy expired!
Collections / Book Keeper
1. Maintains total responsibility of monies coming into the school. Properly documents and records transactions.
2. Reviews all invoices for payment and submits payment requests to Administrator.
3. Maintains student accounts ledger cards for all students and posts payments on the ledger.
4. Receipts all financial aid disbursements. Prepares student proceed checks when warranted. Works closely with the financial aid department to ensure proper disbursement.
5. Posts all student transactions to ledger cards. Prepares a weekly report of monies receipted by categories (tuition, books, tax, supplies, registration fees, lab fees, and activity fees).
6. Prepares monthly report of delinquent student accounts. Writes collection letters and performs other collection efforts regarding delinquent accounts.
7. Verifies that when a student changes course outlines, transfers tuition and book charges, be documented immediately on student ledgers and copies of such sent to the Financial Aid.
8. Ensures that no student receives a certificate, diploma, and/or academic transcript until all financial obligations are satisfied.
9. Prepares student/agency refunds, fills out required forms. Keeps copies and documents ledger.
10. Maintains termination report up to date.
11. Types and sends letters to students who have terminated or completed. Bills those who have an outstanding balance.
12. Closes out books for graduates at the end of each session and calls students in to advise them of balance.
13. Issues reminders for payment to active students who make monthly payments.
14. Keeps track of faculty and staff absences; verifies appropriate form is filled out.
15. Prepares payroll information, absence slips, mileage forms.
17. Advises the Financial Aid office of students who will be graduating that have an outstanding balance.
18. Prepares agency invoices for payment and does follow up.
19. Maintains supply and book inventory. Places orders for books and supplies as needed.
20. Ensures that there are enough books for every student at the beginning of every session
21. Issues supplies and books to students
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Vacancy expired!