Vacancy expired!
We are an A/C & Heating Contracting company looking for an individual that can work part time and slowly move to full time. For now the hours will be 9:00 AM - 3:00 PM Monday through Friday. Once the individual becomes full time the hours will be 8:30-5:30 Monday through Friday. This full time position will be opened up once the it starts to get busier as we are an A/C company and have our peak season beginning in February. The description below is what you will encounter on a daily basis. You will be working along side an Office Manager that will train you.
Call 956-583-3231.
for more information.
Please send resume to: GlobalAC2009@yahoo.com
What are we looking for?
We want an individual that is self starter and is a team player. It is important that you are proficient at using computers. We use quick books, scheduling softwares and have a steady stream of phone calls. Friendly customer service is what will be important on your part. You will be answering phone calls and scheduling the technicians for the day, we will train you on our answering system and all aspects of our software. Proficient typing is important as we will have invoices to input every day. You will also be expected to help put together sales pitches, meetings, flyers, and monthly programs. A background in marketing is a plus (but not required). Every employee at Global A/C is important and shares a responsibility for the success of the company. We want to find the right individual that is willing to stay, learn, grow and enjoy what they do with us.
Maintain Office Managers agenda and assist in planning appointments, board meetings, conferences etc.
Attend office meetings
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for all employees if needed
Handle confidential documents ensuring they remain secure and private
Help prepare invoices or financial statements and provide light assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily
Provide administrative and clerical support to departments or individuals.
Schedule meetings and arrange conference rooms.
Handle information requests.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Help Manage spreadsheets.
Greet and receive visitors.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Plans events and volunteer activities.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Coordinate committees and task forces.
Relay directives, instructions and assignment to executives.
Receive and relay telephone messages.
Direct the general public to the appropriate staff member.
Maintain hard copy and electronic filing system.
Sign for UPS/Fed Ex/Airborne packages.
Search and prepare presentations or reports as assigned
Get new hire employee paper work ready
GlobalACandHeating.com
Call 956-583-3231
for more information.
Please send resume to: GlobalAC2009@yahoo.com
Vacancy expired!