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The Administrative Assistant will provide professional administrative support to the Assistant Provost of Curriculum and Academic Systems. They support curriculum governance committees and maintain associated electronic records. Under the direct supervision of the Assistant Provost, they will collaborate with Faculty Senate Leadership and academic administrators to support Faculty Senate, the College Curriculum Committee, and General Education Committee meetings. They will schedule meetings, gather information and prepare meeting agendas, take meeting minutes, and maintain meeting calendars. Responsible for committee memberships, meeting materials, records maintenance, event planning, maintenance of webpages and SharePoint sites, and other general support. They will also provide support and coverage to the Provost Office as requested.
Essential Responsibilities and Duties
- Provide meeting support for the Faculty Senate, the Senate Curriculum Committee, and the General Education Committee by scheduling meetings, preparing and publishing meeting agendas, taking and producing accurate meeting minutes and notes, distributing appropriate meeting materials, maintaining accurate committee membership, providing timely information on curriculum.
- Coordinate meetings for curriculum governance committees including space reservations, invitations and notices, room set-up and break-down, refreshments, and arrangements for speakers if needed.
- Provide professional administrative support to the Assistant Provost of Curriculum and Academic Systems.
- Perform general clerical duties including but not limited to answering phones, setting appointments in Outlook, coordinate meetings, maintain records, develop and maintain reporting, track and coordinate budgets, and coordinate travel when needed.
- Maintain Faculty Senate SharePoint site and support Curriculum SharePoint site.
- Develop and maintain meeting materials, calendars, and other related information and publish to the respective SharePoint sites.
- Collaborate with the Curriculum Coordinator to ensure proposals are included with appropriate meeting agendas and recommendations move forward through SLCC’s shared and participatory governance systems.
- Support and provide coverage for the Provost Office Suite as requested.
- Other duties as assigned.
Essential Responsibilities and Duties Continued Minimum Qualifications
- Two (2) years of post high school education (minimum of 60 earned credits)
- Three (3) years of direct, full-time, paid work experience as an administrative assistant or secretary.
- Part time experience may be considered on a prorated basis.
- Associates degree from a regionally accredited institution
- Bachelor’s degree from a regionally accredited institution
- Higher education paid work experience strongly preferred
- Follow written and oral instructions effectively.
- Coordinate activities/events/meetings with others providing detailed logistics and scheduling.
- Safeguard confidential information.
- Assist in meeting agenda creation and distribution.
- Take and edit meeting minutes or notes.
- Coordinate Assistant Provost Outlook calendar, calls, and scheduling.
- Understanding of higher education policies, procedures, and best practices in college curriculum processes.
- Familiarity with college structure, resources, and services.
- Demonstrated initiative, teamwork, and conflict resolution skills.
- Possess knowledge, skills, methods, and experience to effectively manage multiple projects.
- Demonstrated use of Microsoft Office applications, specifically Word, Excel, and SharePoint.
- Ability and willingness to become a skilled user of technological tools and reporting systems.
- Ability to manage and assess large amounts of data.
- Effective interpersonal, written, and oral communication skills.
- Demonstrated strong organizational skills.
- Ability to perform with minimal supervision and professionally under stress.
- Ability to communicate effectively with a broad range of diverse people, ability, culture, and ethnic background, to maintain good working relationships across the College.
- Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.
Ability to sit in a shared work environment with headset on for meetings and noting.
Special Instructions
- Full consideration will be given to applicants who apply on or before the priority review date indicated above.
- More information about Salt Lake Community College benefits: https://i.slcc.edu/culture/benefits/index.aspx
SLCC Highlights
Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging HSI, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
FLSA Non-Exempt SLCC Information
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.
Vacancy expired!