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Defense - E3/Sentinel’s Defense Division supports customers across the Department of Defense, including the Office of the Secretary of Defense, Department of the Navy, National Guard Bureau, Office of the Inspector General, and Washington Headquarters Services. By providing program assistance and technical innovation to ensure our nation’s security, E3/Sentinel employees help our clients navigate through dynamic environments. Our Defense Division offers a variety of career paths, including program management, systems engineering and technical assistance (SETA), financial analysis, operational support, financial analysis, facilities management, and more.E3/Sentinel is seeking a Senior Executive Assistant – Workflow Administrator to support a program within the Office of the Secretary of Defense (OSD). The selected candidate will:
Maintain/manage the Correspondence and Task Management System (CATMS) as required. Maintenance/management of CATMS to include: initiate, format, and assign tasks; upload and maintain documents; retrieve and access documents; track and coordinate actions, including documentation of package arrival and departure, and hand carrying packages as required; finalize and closeout actions as appropriate.
In support of Government Accountability Office (GAO) and DoD Office of Inspector General (IG) inquiries and audits, will assist with the receipt and designation of appropriate USD(R&E) Components as the primary action office (PAO) and collateral action offices (CAOs) to ensure appropriate representation of the views and interests of USD(R&E) and the Department for all incoming notices of new audits and actions for USD(R&E).
Monitors workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities.
Monitors and distributes information regarding GAO and IG activities with a view toward avoiding duplication and ensuring effective coordination and cooperation.
Coordinates DoD replies to GAO reports; facilitates resolution of issues and authorizes release of responses to the GAO and Congress.
Facilitates resolutions of disagreements among Principal Staff Assistants and Heads of DoD Components on issues with GAO and DoD OIG audits and reports, and as appropriate, elevates unresolved matters through the Inspector General to the Secretary of Defense or Deputy Secretary of Defense for decisions.
Supports R&E leadership in the development of policy on working with and providing documentation the GAO and DoD OIG.
Review reports or associated correspondence packages for completeness, structure, content, and format; determine the acceptability of documents based on composition, coordination, and analysis.
Route correspondence in accordance with approved distribution codes or other designated routing lists; process incoming and outgoing correspondence; maintain all correspondence control systems to reflect current task status at all times; prepare internal office correspondence.
A minimum of five (5) years of recent and relevant experience.
A Bachelor’s degree from an accredited college or university is required. At the discretion of the Government, specialized experience including military or industry executive assistant experience may be substituted in lieu of specific educational requirements.
Experience and skills in providing correspondence management and coordination management support is required; direct experience with the Correspondence and Task Management System (CATMS) or Task Management Tool (TMT) is required.
Experience supporting GAO/IG inquiries and audits is required.
Must possess the ability to work under pressure, consistently meet deadlines, manage priorities, and handle sensitive information; interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, GAO, Combatant Commands, US and foreign industry, and Congress.
DoD TS/SCI Clearance is required.
Experience providing this support to high-ranking Federal Government Senior Executive or DoD Flag / General Officers is highly preferred.
E3/Sentinel is a mission-focused services and solutions company that specializes in helping federal clients solve their most challenging business problems. Our motivated and technology-enabled workforce utilizes proven management and technical consulting practices and applies agile principles and data-driven decision making to enable our clients to better meet mission requirements. We create significant value for our clients by bringing subject matter expertise across the federal marketplace in the disciplines of Acquisition Lifecycle Management, Program Management Support Services, Systems Engineering and Technical Assistance, and Facilities and Engineering Management. Excellence, Accountability, Community, Humility and Integrity are the core values of E3/Sentinel. We are recognized leaders in the management consulting community as trusted partners to federal agencies and to industry. We are an organization that offers both our employees and clients an exceptional experience; our culture is contagious, and we always maintain a genuine reputation.E3/Sentinel is an equal opportunity employer and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) federal contractor. All qualified applicants receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, protected veteran status, or status as a qualified individual with a disability. E3/Sentinel hires and promotes individuals solely on the basis of their qualifications for the job to be filled.Req #: 2019-5283 External Company Name: E3 Federal Solutions, LLC External Company URL: www.e3federalsolutions.com