Vacancy expired!
We are looking for a responsible friendly executive assistant to perform a variety of office management and administrative tasks. Duties include, providing support to our managing director and our team of consultants and partner companies, assisting with daily office needs and managing the companys general administrative activities.
Job Duties:
Answering and screening phone calls
Fostering customer relations through cheerful answers to calls, upbeat responses to questions and requests, and a helpful attitude
Serving as a point of contact for the companys team of consultants and partner companies, clients and vendors.
Organizing and scheduling appointments
Planning teleconferences
Managing the directors calendar
Making travel arrangements
Maintaining the offices filing systems
Reviewing the directors emails and highlighting those of importance
Writing emails, correspondence and memos and filling out forms
Preparing reports and invoices when required
Arrange payment of accounts
Conducting computer and Internet research
Monitoring office supply levels and reordering when necessary
Maintaining all office systems, supply agreements, online subscriptions and renewals
Posting news links in the companys social media sites
The ideal candidate will have excellent oral and written communication skills, an upbeat attitude and outgoing personality, and proven experience as a secretary, executive administrative assistant or office manager. Other qualifications include:
A high level of professionalism with strong work ethics
Proficiency with G Suite and MS Office, (Word, Excel, and PowerPoint)
Knowledge of office management systems such as QuickBooks (accounting), Dialpad (telephone) and Harvest (time management and billing) a plus
Working knowledge of office equipment such as printers and scanners
Excellent time management skills and the ability to prioritize work
Strong organizational skills with the ability to multi-task
Accurate, detail oriented and enthusiastic
Time management and Problem-solving skills
Excellent interpersonal, communication and listening skills
3 years minimum executive administrative experience
College graduate preferred
This position is a contract position with minimum of 32 hours a week
Vacancy expired!