Vacancy expired!
Role Summary: This senior level administrative position provides primary administrative support to the Chief Sales and Marketing Officer, VW North American Region with secondary support to the NAR Sales and Marketing teams as required.
Role Responsibilities:- Manage electronic schedules to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes & ensure timely follow-up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks & issues.
- Screen & route written & electronic mail & telephone calls, both internal & external.
- Prepare clear & well-written communications on behalf of senior leaders, both within Volkswagen of America & with outside recipients, including VW AG as required. Prepare & coordinate various reports, presentations & documents within the departments by gathering data &/or preparing PowerPoint slides & when required, submit to Office of the EVP for inclusion into Board & other high-level presentations.
- Prepare, submit & track expense reports & maintain records.
- Prepare, track & follow-up on Check Requests, Purchase Requisitions, RFQ's, & PAR'S to ensure timely delivery of goods & services.
- Monitor departmental travel requests, verify need for travel & approve on behalf of senior leaders.
- Establish & track administrative & discretionary budgets. Access & track monthly Budget Performance reports for individual cost centers, review for discrepancies & reverse where possible. Prepare accruals, collect back-up documentation, submit to Finance, prepare check requests for payment, & reconcile payments against accruals.
- Maintain signature authorizations/deletions.
- Act as Federal Express administrator for department, order office supplies, maintain office supply cabinet/resources, & prepare OA, catering & other requests on behalf of senior leaders & team members as required.
- Provide back-up administrative support for Executive Vice President, VW Brand, as required.
- 3-5 years
- Bachelor's Degree
- Analytical and conceptual thinking - using logic and reason, creative and strategic
- Communication skills - interpersonal, presentation and written
- Computer savvy - skilled in the use of software
- Integration - joining people, processes or systems
- Influencing and negotiation skills
- Problem solving
- Resource management
- 3 years Administrative Assistant experience with executives
- Proficient in computer skills (Microsoft Word, Excel, PowerPoint, Outlook, Internet Browsers)
- 3 years Administrative Assistant experience with executives in the automotive industry
Vacancy expired!