Millwork Administrative Assistant (Richmond)

Showbest Fixture Corporation in Henrico, VA has an opportunity for a full-time Millwork Administrative Assistant, who is highly motivated and self-driven to provide administrative support to the project team on construction projects. This role requires attention to detail, ability to meet deadlines, efficient organizational skills and the flexibility to perform multiple tasks simultaneously.

Primary Duties & Responsibilities:

 Assist in preparing project documents (i.e. proposals, change orders, RFIs, RFPs, material request forms, ship lists, transmittals, Etc¦)

 Support management with tracking of project schedules, billing and overall project closing costs

 Compose and edit correspondence in Word and create and maintain spreadsheets in Excel

 Organize and maintain file system, file correspondence and other records

 Liaise between suppliers, clients, etc¦

 Capture and communicate meeting notes during conference calls and site visits

 Organize and manage travel arrangements and project team expenses

 Travel and participate in on-site project meetings as needed

 Perform other related duties as assigned

Position Requirements:

 Excellent time management skills and ability to multi-task and prioritize work

 Organized and detail-oriented

 Team player with ability to perform multiple tasks (both routine and unique) simultaneously

 Ability to work in fast paced environment

 Excellent verbal and written communications

 Ability to interface effectively with diverse groups of people

 Proficient with MS Office Suite

 Professional appearance, approach and demeanor

 Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads

 Anticipate future needs and respond to changing situations

 Strong work ethic and positive attitude

Note: The position description is intended as a summary only of key duties. Other related duties may be assigned as appropriate.

Experience & Education:

 High school diploma or equivalent

 Minimum 2-years successful administrative experience

 Prior knowledge of the millwork industry a plus

 Interpreting architectural drawings and internal shop drawings, or the ability to learn

Additional Information:

Benefits include 401K with company match, insurance plan, dental, vision, life insurance, paid time off as well as paid holidays.

Starting salary for this position depends on qualifications and experience.

The position is in an office environment with medium noise level but may be required interact in a warehouse environment with minimal exposure to outside environments. May travel to construction project sites via car, plane or both on a limited basis.

Resumes can be emailed to Jason Brooks at jbrooks@showbest.com. We are not accepting phone calls at this time.