Facility Support Admin - 8AM-4:30PM, Mon-Fri

The Production Site Administrative Assistant will work with the entire production team to oversee and ensure smooth and efficient daily operations. Ultimately, a top-notch Administrative Assistant should be highly organized and thrive under pressure. This role's hours are from 8AM-4:30PM, Monday through Friday.   Key Areas of ResponsibilityCreating, maintaining, and updating production support tickets in the ERP (WOMS or TCM) system and managing change requests related to scheduled and ad hoc production work for Ops customers. This also includes ensuring that negotiated SLAs are met and exceeded.Responsible for supporting new item set-up, product price change, ship to/ bill to and new store/ closed store changes processes to avoid downstream issues in Accounting, Operations, and IT.Assist in Onboarding. Schedule interviews and follow up calls if needed. Attend/setup orientation for new hires.Proficient in FEDEX Ship Manager/Eship. Assist in Distribution department closing boxes, slotting, assembling shipping boxes and using shipping software to ship packages.Organize events- Planning, order food and creating company communicationSchedule vendors- Maintenance and repairs for the buildingPlace orders for Office/shop Supplies and Xerox toner/supplies.Billing- Utilizing ESHIP software to invoice by Client/Ticket the day we ship. Add freight cost where applicable including markup.Schedule couriers for pickup-Old Dominion, FEDEX and UPS as needed.Data entry daily/weekly reports- LMO waste tracker, update MEP spreadsheet, NB Error logs, Inventory Tracker, Temp time tracker, Click countsSteward training audits and training data entryManage incoming and outgoing mailAssist in distributing communications across siteAssist in assigning timecards, security badges, and maintaining security badge accessesSupport all site ManagementAssist in filing paperwork and maintaining site recordsAll other duties as assigned