Vacancy expired!
Building a career at Granite may be the most valuable thing you could do
Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you’ve come to the right place!
Since 1922, Granite Construction has continued its long standing commitment to building some of America’s largest infrastructure projects including highways, bridges, dams, rail, and power. Recognized as one of the top 25 largest construction companies in the U.S., Granite specializes in complex infrastructure projects and provides award-winning construction services in mining, earthwork, water/sewer, power, tunneling, rail, highway and bridge construction. Granite also produces construction materials-sand, gravel, ready-mix, recycled asphalt product and asphalt concrete, and is a proven leader in alternative procurement project delivery.
At Granite, our employees are our most valued asset and we are passionate about retaining, developing, and recruiting the best talent available. Our employees reflect our core values: Honesty, Integrity, Fairness, Accountability, Consideration of Others, Pursuit of Excellence, Reliability Safety and Citizenship and we are continuously looking for individuals who possess a winning attitude and share our Core Values. In exchange, we help you build a career that no other company can duplicate. You will be part of a learning culture, where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued. Add our award winning safety program, ethics, reputation, and a commitment to continuous improvement and you’ll see that we are building more than infrastructure—together, we are building your future.
The PNW Region is looking for an experienced Office Manager that is ready for an opportunity to assist a project management team to ensure the efficient, cost effective and professional operation of a large fish passage project in cooperation with Washington State Department of Transportation. Project duration is expected to last 24-26 months. If you are familiar with the construction industry, have document control experience, and excellent administrative skills…this role may be perfect for you!
General Summary
Under minimal supervision, this position is responsible for supporting Project Managers, Project Engineers as well as field employees performing a variety of complex, specialized, administrative and office support functions to ensure the daily operations of the department run efficiently.
Essential Job Accountabilities
1. Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements
2. Participate in business unit management meetings to provide input on business administration processes and issues.
3. Use cloud-based construction management platform to increase cross-project data and workflow transparency and standardize project tracking to drive consistency.
4. Support Project Managers and Project Engineers including scheduling meetings, maintaining calendar, and travel arrangements to ensure they are relieved of administrative duties.
5. Serve as the point person for all telephone and mail inquiries to ensure all matters of significance are brought to the Project Managers’ attention and that outstanding customer service is provided to all customers and the public.
6. Review, recommend and approve changes as required to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
7. Assure compliance with all government regulations.
8. Support the project managers with attainment of DBE supplier participation goals mandated in the prime contract.
9. Assist Project Manager and Project Engineer in translating cost estimates into the project budgets including setup of project budgets, cost codes, project workers' compensation codes and historical cost tracking codes to ensure accurate project budgeting.
10. Process accruals and journal entries to ensure job cost is reflected properly.
11. Process and monitor Owner required paperwork to ensure Granite and subcontractor compliance.
12. Prepare and update project Tracking Logs and submit to Project manager ensuring Project progress is accurately measured.
13. Assist Project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely.
14. Prepare and run cost reports, distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness.
Education
Bachelor’s Degree in Business Administration, Accounting or related field or equivalent combinations of training and experience.
Work Experience
Minimum 2 years progressively responsible office experience combining administrative, accounting and analytical skills.
Knowledge, skills, and abilities
Detailed knowledge of Company operations, organizational procedures, and personnel.
Understanding of regulatory requirements (SOX, GAAP, DBE, collection laws, contract law, etc.).
Developing supervisory, communication and organization skills.
Ability to work independently.
Ability to work well under pressure.
Ability to problem-solve.
Excellent organizational skills.
Must be proficient in Microsoft Excel and Word.
JD Edwards World/One World.
10 key by touch.
Procore Construction Management Software (preferred).
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Requirements/Skills
Ability to abide by Granite’s Code of Conduct on a daily basis.
Team player.
Valid driver’s license
Vacancy expired!