Provide administrative support to the lead receptionist and Executive Suites tenants. The qualified individual will present themselves in a professional manner to greet tenants and their clients, answer phone and transfer calls. A variety of clerical duties will be included in this job where accuracy and professionalism is expected.
Working hours are 1 pm to 5 pm, Monday - Friday.
Job tasks include:
Answer and transfer calls through the switchboard system.
Receive payments and write out receipts, place in appropriate location.
Process incoming mail and packages and collect and send outgoing mail.
Clerical work for the Executive Suites tenants which includes typing, copying, collating.
Front desk reception.
Carries out multiple projects simultaneously to an accurate completion.
Performing day-to-day clerical tasks such as maintaining information files and processing paperwork.
Maintain records, reports and/or files
Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Phone Manners and Receptionknowledge of the phone reception and switchboard processes.
Computers and Electronics Knowledge of office electronic equipment, and certain computer software, including applications for presentation and light desktop publishing.
Dependability Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Integrity Job requires being honest and ethical.
Self Control Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Adaptability/Flexibility Job requires being open to change (positive or negative) and to considerable variety in the workplace.
Initiative Job requires a willingness to take on responsibilities and challenges.
Independence Once the job is learned, you will be able to guide oneself with little or no supervision, and depending on oneself to get things done.
Attention to Detail Job requires being careful about detail and thorough in completing work tasks.
Cooperation Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Stress Tolerance Job requires accepting criticism and dealing calmly and effectively with high stress situations.
Concern for Others Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
AppearanceJob requires professional office apparel each day.
Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
Time Management Managing one's own time.
Speaking Talking to others to convey information effectively.
Writing Communicating effectively in writing as appropriate for the needs of the audience.
Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making.
Service Orientation Actively looking for ways to help people.
Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
Written Comprehension The ability to read and understand information and ideas presented in writing.
Written Expression The ability to communicate information and ideas in writing so others will understand.
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
Speech Clarity The ability to speak clearly so others can understand you. Face to face and on the phones.
Time Sharing The ability to shift back and forth between two or more activities or sources of information
Please reply to this post via email with your resume and confirming that M-F 1 pm- 5 pm works for your schedule and why.