Vacancy expired!
We are hiring for a Hybrid-Model Administrative Assistant for a well-known tech. company in the Greater Seattle/Redmond Area! Please apply if you have 3+ years of experience in the administrative field. KEY RESPONSIBILITIES: Provide administrative support for the team
Calendar support
Schedule the Leadership Team - issue calendar invites, room bookings, monitor attendance, order catering (if required), record notes and actions discussed at meetings (as required) and follow-up on actions
Book travel and provide visa support
Prepare and submit expense claims
Book meeting rooms and catering as required
Support the team in identifying and executing compliant procurement processes
Support the Leadership Team in the organization of all logistics within an advised budget and formatting slides associated with large events including; All Hands, team offsites, Executive visits, etc.
End to end management of Team Morale events
Liaise with multiple teams to resolve issues affecting general work area
Keep distribution lists, organization charts, and team aliases up to date
Maintenance of Teams Sites (add new users etc.) and/or older SharePoint sites
Support ad-hoc projects and initiatives as directed by Hiring Manager
Be familiar with Policies and support the Leadership Team by driving awareness and compliance with admin related policies across the team
THE SUCCESSFUL CANDIDATE:Has demonstrated work experience in a fast-paced environment
Exercises sound judgment, tact, diplomacy, integrity and professionalism in all transactions, demonstrating a positive can-do attitude
Is self-driven; must possess an aptitude to work independently to achieve results with a high degree of accuracy and attention to detail
Is action-oriented, has outstanding project and time management skills.
Enjoys managing and dealing with significant change and reacts with appropriate urgency calmly to situations and/or events that require a quick response
Is willing to take ownership and drive issues to a quick and solid resolution
COMPETENCIES REQUIRED:Minimum of 3 years successful work experience as a Personal Assistant or Group Admin
Knowledge and proficiency with Microsoft products including Outlook, Microsoft Office, Microsoft Teams
Strong planning and organizational skills with the ability to prioritize and problem solve plus change direction in response to ambiguous work situations
Highly motivated and flexible individual with ability to work under pressure and sometimes to short deadlines
Effective verbal and written communication skills
High level of integrity, confidentiality and discretion
Prior experience as Microsoft Admin would be an advantage
Knowledge around overall PO management and finance practices would be an advantage
Ability to build effective working relationships inside and outside the workgroup considering working styles and perspectives of diverse individuals and group
About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
Vacancy expired!