Job Details

ID #44764384
State Washington
City Redmond
Full-time
Salary USD TBD TBD
Source Aston Carter
Showed 2022-08-10
Date 2022-08-10
Deadline 2022-10-09
Category Et cetera
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Administrative Assistant

Washington, Redmond, 98052 Redmond USA

Vacancy expired!

We are hiring for a Hybrid-Model Administrative Assistant for a well-known tech. company in the Greater Seattle/Redmond Area! Please apply if you have 3+ years of experience in the administrative field. KEY RESPONSIBILITIES: Provide administrative support for the team

Calendar support

Schedule the Leadership Team - issue calendar invites, room bookings, monitor attendance, order catering (if required), record notes and actions discussed at meetings (as required) and follow-up on actions

Book travel and provide visa support

Prepare and submit expense claims

Book meeting rooms and catering as required

Support the team in identifying and executing compliant procurement processes

Support the Leadership Team in the organization of all logistics within an advised budget and formatting slides associated with large events including; All Hands, team offsites, Executive visits, etc.

End to end management of Team Morale events

Liaise with multiple teams to resolve issues affecting general work area

Keep distribution lists, organization charts, and team aliases up to date

Maintenance of Teams Sites (add new users etc.) and/or older SharePoint sites

Support ad-hoc projects and initiatives as directed by Hiring Manager

Be familiar with Policies and support the Leadership Team by driving awareness and compliance with admin related policies across the team

THE SUCCESSFUL CANDIDATE:Has demonstrated work experience in a fast-paced environment

Exercises sound judgment, tact, diplomacy, integrity and professionalism in all transactions, demonstrating a positive can-do attitude

Is self-driven; must possess an aptitude to work independently to achieve results with a high degree of accuracy and attention to detail

Is action-oriented, has outstanding project and time management skills.

Enjoys managing and dealing with significant change and reacts with appropriate urgency calmly to situations and/or events that require a quick response

Is willing to take ownership and drive issues to a quick and solid resolution

COMPETENCIES REQUIRED:Minimum of 3 years successful work experience as a Personal Assistant or Group Admin

Knowledge and proficiency with Microsoft products including Outlook, Microsoft Office, Microsoft Teams

Strong planning and organizational skills with the ability to prioritize and problem solve plus change direction in response to ambiguous work situations

Highly motivated and flexible individual with ability to work under pressure and sometimes to short deadlines

Effective verbal and written communication skills

High level of integrity, confidentiality and discretion

Prior experience as Microsoft Admin would be an advantage

Knowledge around overall PO management and finance practices would be an advantage

Ability to build effective working relationships inside and outside the workgroup considering working styles and perspectives of diverse individuals and group

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Vacancy expired!

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