Vacancy expired!
The Consulate General of Canada in Seattle is seeking a qualified candidate for the position of Administrative Assistant/Driver to: provide front line client services and administrative support; administrative transportation services to authorized passengers; and overseeing some general property maintenance.
Competition no: SEATL 2019 03
Closing date: midnight March 31, 2019
Employment Tenure: There is one (1) indeterminate position available. This competitive staffing process may be used to create an eligibility list of qualified candidates for this position and other similar positions with various tenures, including indeterminate, term, assignment/ transfer, and/or acting opportunities at the Consulate General of Canada in Seattle, which might arise in the 12 months following the completion of this competition.
Open to:
Persons living in the Seattle metropolitan area.
Employees of any Canadian Missions in the U.S.
Relocation expenses will not be paid in any circumstances.
Spouses and dependents of Canada-based staff at the Consulate General of Canada, Seattle
All applicants must:
Meet all of the Essential Requirements stated below.
Be resident in the United States.
Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
Have a valid Washington State drivers license.
Submit a resume and a cover letter by the closing date. The cover letter must specify using concrete
examples, how you meet the Essential requirements, i.e., Education, Experience, for this position. All
communication relating to this process, including email correspondence may be used in the assessment of
qualifications.
Summary of duties:
Under the supervision of the Mission Administration Officer (MAO), and the Head of Mission provide front line support to the Consulate by operating the switchboard and auto-attendant; provide concise and accurate information to visitors and callers concerning the Consulate General of Canada in Seattle and Canada in general, controls access to the Consulate upholding the security policy and ensures the lobby is in good order; administrative support and general services for the Administration Program, including filing of financial documents, scanning, copying; manages the training function of the front desk and ensures that all material is accurate and up-to-date; organizes and operates the Mission registry/mailroom; troubleshoots office machine problems; monitors stockroom and office supply inventories and ensures adequate supplies are on hand at all times; provides transportation to HOM, arranges for car maintenance, and provides basic administrative, maintenance and support services to the mission following established mission and departmental policies and as assigned by the MAO.
The incumbent may be required to undertake special trainings for the driving of vehicles.
Language requirement:
Fluency in English (oral and written). The incumbent must be proficient in English sufficient to understand instructions and communicate information as required to carry out the duties below and communicate with local authorities/traffic wardens where and if required. (The ability to work in French would be an asset.)
Condition of employment (must be met):
Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background
check;
Independent work authorization in the United States and status in accordance with United States protocol
directives for foreign missions;
Valid Washington State Drivers license;
Copies of educational qualifications will be required at the interview stage of the process. Successful
candidate must have a valid passport and the required documentation allowing the right to work in the US
and travel as necessary.
Essential requirements:
Candidates must demonstrate clearly in their cover letter how they meet the Education and Experience requirements listed below:
Education:
Secondary school diploma
Experience:
Significant experience (3 years) as a professional driver
Experience providing driving services (e.g. for executives or government clients)
Experience (3 years) providing administrative support tasks, such as record keeping, data entry, and courier
support and
Experience using MS Office Suite, eg., Word, Excel, and Outlook.
Rated requirements:
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.
Knowledge:
Knowledge of general administrative and financial processes and procedures;
Knowledge and proficiency in computer software, including Microsoft Office Suite, databases and internet;
Knowledge of information management, both electronically and in hard copy;
Good written and oral communication skills
Knowledge of Seattle and the surrounding area routes and driving regulations (Must have a valid
Washington State drivers license).
Knowledge of car maintenance requirements and providers of such;
Knowledge of operating a GPS.
Abilities:
Communicate effectively in English, both orally and in writing;
Provide excellent client services;
Manage multiple competing demands, organize time and work effectively to meet deadlines;
Demonstration basic mathematical skills with the ability to maintain spreadsheets and to work with data;
Ability to analyse and plan driving routes based on destination address and time of day.
Personal Suitability:
Effective interpersonal skills;
Sound judgment;
Initiative;
Reliability
Adaptable and flexible;
Highly collaborative working style;
Confidentiality (ability to keep sensitive information on a need to know basis).
Selection procedure:
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.
The assessment may include an interview, a written test, and other tests that will consist of a series of questions designed to evaluate each applicants knowledge, abilities and personal suitability for the position.
The Consulate General offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.
The Consulate General of Canada, Seattle is committed to conducting inclusive, barrier-free selection processes.
Method of application:
Applications should be sent by e-mail by midnight, March 31, 2019. In completing their applications, candidates should confirm that they meet all the Essential Requirements and take care to relate their work experience to the position description and indicate the position number.
On subject line of email, write only your last name in all caps followed by this competition number: SEATL201903. Hard copy applications will not be accepted.
Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work overtime and travel on an as-needed basis.
Vacancy expired!