Commercial real estate advisory firm is seeking a full-time Administration & Marketing Manager for our downtown Seattle location. This position covers a variety of roles including office operations, invoicing and accounting, records management, marketing, and research. Successful candidate will be self-motivated, organized, detail-oriented, trustworthy, dependable, and will possess a strong work ethic with the ability to multi-task. Opportunities for growth within the role and potentially within the firm.
DUTIES AND RESPONSIBILITIES:
ADMINISTRATION
Create and distribute monthly client invoices
General accounting (AR, AP, reconciliations)
Compile and prepare routine reports and summaries
Work with external CPA on tax returns, filings
Work with external payroll to track and reconcile payroll, taxes and benefits
Manage professional and business licenses, compliance requirements
Maintain accurate and updated files
MARKETING
Creation of marketing materials
Listing maintenance across multiple real estate platforms
Research and compile market data
Website maintenance and updates as applicable
RECEPTION
Answer phones, emails, greet clients
Manage mail, courier deliveries
Maintain office tidiness, organization, and supplies
Coordinate office equipment purchases and maintenance
DESIRED SKILLS & QUALIFICATIONS:
Proficient in Microsoft Office Suite
Prior Bookkeeping experience with knowledge of QuickBooks
Experience with Adobe CC (InDesign, Photoshop, Illustrator)
Professional demeanor, excellent verbal and written communication skills
Ability to learn new tasks quickly, work independently, and multi-task
Attention to detail and accuracy
Excellent time management skills
ADDITIONAL CONSIDERATIONS:
This is a full-time, in-office position (no remote work offered currently)
Successful applicant will be subject to a background check
90-day probationary period
COMPENSATION:
$65,000-$70,000 annual salary, depending on experience
Comprehensive benefits package including medical, dental, and vision
Paid time off
Please reply to this listing with resume attached. Email only/no calls.