Job Details

ID #52073704
State Washington
City Washingtondistrictofcolumbia
Full-time
Salary USD TBD TBD
Source Robert Half
Showed 2024-07-11
Date 2024-07-11
Deadline 2024-09-09
Category Et cetera
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Location Services Specialist

Washington, Washingtondistrictofcolumbia 00000 Washingtondistrictofcolumbia USA
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Description

Position: Location Service Specialist (CONTRACT ROLE ONLY)

Location: Suite 700, 1250 H Suite 700, Washington, District of Columbia, Washington, 20005, United States

Type: 100% ONSITE

Hourly Pay Range: $22/Hourly

This position is responsible to support the Location Services Manager or Supervisor to coach Location Services staff as well as provide expertise to avoid building system failures. May act in the Location Services Manager's or Supervisor's absence when required. This position is responsible for assisting with the daily operations of the office including answering a multi-line telephone system for single location or multiple locations directing callers to the appropriate individual greeting visitors and altering appropriate party or visitor arrival. May also provide administrative assistance performing and working on intermediate to advanced administrative documents Word Excel and PowerPoint.Essential Duties

Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied.

Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location.

Will coordinate with vendors and building management on life/safety and repair items.

Will escalate and provide status to the Location Services Supervisor or Manager when necessary.

Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory.

Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion.

Determines if supplies should be purchased directly from an approved vendor or put out to bid.

Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget.

When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems water lines/electric lines/lighting/HVAC.

Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm

Requirements

Provides routine direction and support as necessary in one or more of the following areas:

Mail services including distribution of mail UPS FedEx and other packages coordination of courier services researching and resolving any issues with packages that are improperly addressed or packaged and assisting employees with mailing needs

Assisting employees with large photocopy scanning and binding jobs ensuring timely completion of submitted jobs

Locating and checking out client files maintenance of client records and documents ordering files from offsite storage facility and record retention.

Maintaining and ordering office supplies

Maintaining Location Services budget

Visitor management and reception activities ensuring quality customer service

Meeting and event coordination to include catering request and receiving orders conference room coordination and audio-visual equipment support

Manage the building card access systems promptly ensuring exiting employees are termed in the systems and new cards are issued to both new employees and those who lost their IDs.

Collect fees for replacement cards as appropriate.

In charge of ensuring our main entry doors remain secure and working directly with card access vendor and IT when issues arise.

Responsible for new hire/move/termination data sheet for the office.

Ensure new hire/promotion seating is available presentable and the desk drawers and locks work. Ensure terming employees personal effects are packed up and if necessary shipped out.

Ensure terming employee checklist is completed and files are relegated back to appropriate secure location.

Other duties as assigned

QualificationsEDUCATION

High school diploma

TECHNICAL/SOFT SKILLS Required

Ability to communicate both verbally and in writing with diverse audiences

Advanced Microsoft Office skills

Strong grammar and prooing knowledge and experience

Ability to prepare chats graphics and tables etc.

Ability to manage multiple tasks and projects

Basic to intermediate knowledge of lighting HVAC and plumbing

SPECIAL REQUIREMENTS SPECIFIC TO JOB

Able to lift up to 40 lbs.

Able to stand on your feet for extended periods of time

Must be punctual and able to adapt to changing schedules

Able to convey instructions clearly and concisely and be responsive to staff or vendors when they inquire

Effective organization and time management skills

Maintain professionalism in demeanor conversation and dress

Strong attention to detail

EXPERIENCE

3 to 5 years experience in a related field or area

Demonstrated experience managing multiple projects

LEADERSHIP SKILLS Required

Ability to respond positively to changing circumstances seek and implement change to drive business improvement and serve as a model of the change

Work collaboratively with Location Services Supervisors/Managers to provide support across the enterprise particularly during peak times

Work collaboratively with Location Service Manager to provide support during the business planning process

PREFERRED REQUIREMENTS

Excellent follow up

Prior experience in a professional office environment

Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent status.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

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