Vessel Documentation Clerk, GS-0303-04/05

Vessel Documentation Clerk, GS-0303-04/05Department of Homeland SecurityU.S. Coast GuardOverview

##### Open & closing dates

09/16/2019 to 09/25/2019

##### Service

Competitive

##### Pay scale & grade

GS 04 - 05

##### Salary

$33,925 to $49,338 per year

##### Appointment type

Permanent - This is a permanent appointment

##### Work schedule

Full-Time - This is a full-time positionLocation2 vacancies in the following location:-Falling Waters, WV 2 vacanciesRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThis position is located in Department of Homeland Security, U.S.

Coast Guard, National Vessel Documentation Center, Falling Waters,

WVLearn more about this agencyResponsibilitiesThis position is for a Vessel Documentation Clerk and performs

clerical services to technical, administrative or management

personnel. Responsible for review of instruments related to vessel

transactions, maintenance of records for public inspection, and the

issuance of documentation for all geographical areas of the United

States.Being a Coast Guard civilian makes you a valuable member of the CG

team. Typical work assignment include:

Filing requires sorting, routing, and placement of vessel

documentation records and correspondence in proper order in

accordance with the prevailing filing system used and the site.

Processing applications for renewal, prepares abstracts of

title, indexed encumbrances or other recorded transactions.

Greeting callers and providing routine information and

assistance on matters related to vessel documentation.

Typing correspondence, report forms and other documents using

principally office automation equipment as well as typewriters.

Maintaining current sets of regulations and laws and concerning

the renewal process.

Sorting and preparing outgoing mail into proper categories such

as first class, priority, registered, international, and

express.

Sorting and routing incoming mail to the proper recipient by

categories such as type of mail, routing symbol, or originator.

Picking up or dropping of Registered, Certified, Special

Handling, or Express mail.

Maintaining records of expiration dates for certificates of

documentation and prepare mailing notification to registered

owners.

Scanning paper files into an electronic format using scanners

and computer systems.

Travel RequiredNot requiredSupervisory statusNoPromotion Potential05

#### Job family (Series)

0303 Miscellaneous Clerk And AssistantSimilar jobs

Administrative Clerks

Clerks, Administrative

- RequirementsConditions of Employment

U.S. Citizenship is required.

All qualification requirements must be met by the closing date of

the announcement.QualificationsAT THE GS-04 LEVEL: Applicant must have at least one year of

general experience. Progressively responsible clerical,

administrative, management personnel, or other work that indicates

ability to acquire the particular knowledge and skills needed to

perform the duties of the position to be filled. Examples of

specialized experience includes: organizational functions/procedures

to prepare reports, maintain files, refer phone calls, receives and

reviews unclassified mail.OR Two years of education above high schoolORAT THE GS-05 LEVEL: Applicant must have one year of specialized

experience equivalent to GS-04 level in the federal service.

Specialized experience is experience that has equipped you with

particular ability, skills, and knowledge to successfully perform

the duties of this position and is typical in or related to this

line of work. Examples of specialized experience includes:

responsible for incoming and outgoing mail, sorts and prepares

files, handling routine vessel documentation functions, function of

office automation equipment and software, report writing and the

use of routine statistics to present information, interact with

other employees.ORFour years of education above high schoolORCOMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations

of successfully completed post high school education and experience

may be used to meet the total experience requirementsEducationThis position does not have a positive education requirement. If you

are including education on your resume, report only attendance

and/or degrees from schools accredited by accrediting institutions

recognized by the U.S. Department of Education. See Required

Documents section for detail.FOREIGN EDUCATION: Education completed in foreign colleges or

universities may be used to meet Federal qualification requirements

if you can show that your foreign education is comparable to

education received in accredited educational institutions in the

United States. It is your responsibility to provide such evidence

with your application. See Recognition of Foreign Qualifications

click hereAdditional informationApplicants will be required to complete questions contained on the

Declaration for Federal Employment (OF-306) at the time a tentative

job offer is made. Certain responses on the form could pose a

problem with suitability for employment determinations. If you

receive a conditional offer of employment for this position, you

will be required to complete/make updates to the OF-306 and to sign

and certify the accuracy of all information in your application,

prior to entry on duty. False statements on any part of the

application may result in withdrawal of offer of employment,

dismissal after beginning work, or imprisonment.DHS uses e-Verify, an Internet-based system, to confirm the

eligibility of all newly hired employees to work in the United

States. Learn more about e-Verify, including your rights and

responsibilities at click hereRecruitment incentives may be authorized.If selection is made below the full performance level, the incumbent

may be promoted up to the target grade without further competition,

if all legal and regulatory requirements are met and when

recommended by the supervisor. However, promotion to the full

performance level is not guaranteed and is dependent on successful

performance at the lower grade level(s).All Federal employees are required to have Federal salary payments

made by direct deposit.The Department of Homeland Security encourages persons with

disabilities to apply, to include persons with intellectual, severe

physical or psychiatric disabilities, as defined by 5 CFR §

213.3102(u), and/or Disabled Veterans with a compensable

service-connected disability of 30 percent or more as defined by 5

CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons

with disabilities possess a wealth of unique talents, experiences,

and competencies that can be invaluable to the DHS mission. If you

are a member of one of these groups, you may not have to compete

with the public for federal jobs. To determine your eligibility for

non-competitive appointment and to understand the required

documentation, click on the links above or contact the Servicing

Human Resources Office listed at the bottom of this announcement.More than 1 selection may be made from this announcement if

additional identical vacancies in the same title, series, grade, and

unit occur within 45 days from the date the certificate was

issued.If you need a reasonable accommodation for the application and

hiring process, please contact 202-795-6257. Decisions on granting

reasonable accommodation will be made on a case-by-case basis. Visit

Reasonable AccommodationHow You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the

qualifications above.We will review your résumé and supporting documentation to ensure

you meet the basic qualification requirements. If you meet the

minimum qualifications, your experience, education and training will

be rated using the on-line assessment to place you in one of three

categories.The necessary Knowledge, Skills, and Abilities to perform this job

are:

Knowledge of various filing systems (e.g., alphabetic,

chronological, numeric, subject matter, etc.) to maintain an

organized filing system that would allow for swift and accurate

retrieval of documents/ information.

Ability to use general office guidelines to organize and complete

work assignments.

Knowledge of word processing software to prepare/compile reports

and complete standard forms (e.g., timesheets, supply requests,

etc.)

Skill in use of office automation equipment such as computers,

copy machines, fax, and electronic calculators.

Ability to effectively communicate both orally and in writing.

If you meet the minimum qualifications, you will be placed in one of

the following categories:

1. Best-Qualified: Applicants possessing experience that

substantially exceeds the minimum qualifications of the position and

demonstrate high proficiency in all of the critical competencies,

including all Selective Placement Factors (SPF) and appropriate

Quality Ranking Factors (QRF) as determined by the job analysis.

2. Well-Qualified: Applicants possessing experience that exceeds the

minimum qualifications of the position and demonstrates acceptable

proficiency in all of the critical competencies, including all SPFs

and appropriate QRFs as determined by the job analysis.

3. Qualified: Applicants possessing experience that meets the

minimum qualifications of the position and demonstrate basic

proficiency in most of the critical competencies, including all SPFs

and appropriate QRFs as determined by the job analysis.If you are best qualified, you may be referred to the hiring manager

for consideration and may be called for an interview. Your resume

and responses to the self-assessment questions are an integral part

of the process for determining your qualifications for the position.

Therefore, you must support your responses to the self-assessment

questions by providing examples of past and present experience in

your resume.Veterans with 5-point preference who meet the eligibility and

qualification requirements are placed above non-preference eligibles

within the category in which they are qualified. Veterans who have a

compensable service-connected disability of at least 10% are listed

in the best qualified category, except when the position being

filled is scientific or professional at the GS-09 grade level or

higher. For information on veterans' preference, click here.To preview questions please click here.Background checks and security clearanceSecurity clearanceConfidentialDrug test requiredNo- Required Documents

Your resume

Your responses to the online questionnaire

If you are qualifying based on education, submit a legible

copy of your unofficial college transcript from an accredited

college/university. The transcript copy must reflect the

college/university name and/or logo. Applicants are highly

encouraged to proactively order a copy of their official transcripts

to be delivered to their home address so transcripts will be readily

available if selected. If selected, you will be required to provide

official transcripts prior to establishing your start date. Foreign

education completed in foreign colleges or universities may be used

to meet federal qualification requirements if you can show that your

foreign education is comparable to education received in accredited

institutions in the U.S. It is your responsibility to provide such

evidence with your application. See Recognition of Foreign

Qualifications click here.

If you are claiming special priority selection rights under

the Interagency Career Transition Assistance Program (ICTAP), you

must submit a copy of your agency notice, most recent performance

rating and most recent SF-50, Notification of Personnel Action,

noting your current position, grade level and duty location. If you

have never worked for the federal government, you are not ICTAP

eligible. To be considered eligible, you must be placed in the

well-qualified category for this position. Please see ICTAP

eligibility.

If you are claiming veterans’ preference, please submit the

following documents. Please see Feds Hire Vets for detail.

a. Veterans claiming 5 point veterans' preference must submit

legible Member 4 Copy DD214(s) indicating Character of Service.

5-point preference will not be granted if appropriate documentation

is not submitted with your application.

b. 30% Disabled Veterans must submit their Member Copy 4

DD-214(s), which includes Character of Service, and VA Disability

Letter with percentage of disability OR documentation of disability

determination from a branch of the Armed Forces which reflects a

compensable service-connected disability of 30% or more.

c. Other 10 point Preference Eligibles must submit applicable

Member Copy 4 DD-214(s), which includes Character of Service, and

provide documentation of your other 10 point preference. If claiming

10 point preference, you must provide required documentation

described on the back of the SF-15 which proves that you are

entitled to such preference. 10-point preference will not be granted

if appropriate documentation is not submitted with your

application.

d. If you are a current active duty military member who does

not have a DD214 and is claiming preference under the Veterans

Opportunity to Work (VOW) Act, you must submit certification from

the Armed Forces indicating that you will be discharged or released

under honorable conditions from active duty within 120 days from the

date on the certification. Certifications must be on letterhead from

the appropriate military branch and include the following

information: military dates of service and expected discharge or

release date, character of service, military rank, type of discharge

and date when terminal leave will begin. Certifications must be

signed by, or by direction of military members’ military personnel

offices, unit commanders or higher headquarters.

OPM must authorize employment offers for former or current

Political Appointees. If you are currently, or have been within the

last 5 years, a political Schedule A, Schedule C or Non-Career SES

employee in the Executive Branch, you must disclose this

information. Submit proof of your former or current status, such as

your SF-50. Please see here.

All documentation as outlined above must be received by the closing

date of the announcement. If you are unable to submit your documents

electronically, you may fax or mail the documents. A fax cover sheet

will be provided to you from the system, with fax number and

instructions to transmit the requested documents. The required

documents will also be accepted by mail and must be received by the

closing date of the announcement. The mailing address is COMMANDANT

(CG-123SE), ATTN OFFICE OF CIVILIAN HUMAN RESOURCES (JOBS), US COAST

GUARD, 2703 MARTIN LUTHER KING JR AVE SE, STOP 7912, WASHINGTON, DC

20593-7912.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution

recognized by the U.S. Department of Education in order for it to be

credited towards qualifications. Therefore, provide only the

attendance and/or degrees from schools accredited by accrediting

institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this

vacancy announcement may result in an ineligible rating or may

affect the overall rating.- BenefitsA career with the U.S. Government provides employees with a

comprehensive benefits package. As a federal employee, you and your

family will have access to a range of benefits that are designed to

make your federal career very rewarding. Learn more about federal

benefits.DHS offers competitive salaries and an attractive benefits package,

including: health, dental, vision, life, and long-term care

insurance; retirement plan; Thrift Savings Plan [similar to a

401(K)]; Flexible Spending Account; Employee Assistance Program;

personal leave days; and paid federal holidays. Other benefits may

include: flexible work schedules; telework; tuition reimbursement;

transportation subsidies; uniform allowance; health and wellness

programs; and fitness centers. DHS is committed to employee

development and offers a variety of employee training and

development opportunities. For more information, go to the DHS

Careers website and select “Benefits”. Disabled veteran leave will

be available to any Federal employee hired on or after November 5,

2016, who is a veteran with a service-connected disability rating of

30 percent or more.Eligibility for benefits depends on the type of position you hold

and whether your position is full-time, part-time, or intermittent.

Contact the hiring agency for more information on the specific

benefits offered.- How to ApplyComplete applications for this vacancy must be received on-line by

11:59 p.m. ET on the closing date of the announcement. To begin your

online application, click the Apply Online button and follow the

prompts to register or sign in to USAJOBS, take the online

questionnaire and submit the required documents to provide proof of

qualifications. If you are claiming veterans’ preference, you will

be required to submit proof. See Required Documents section for more

detail regarding a complete application package.High self assessment in the vacancy questions that is not supported

by information in your resume and/or supporting documents may impact

you or eliminate you from consideration.If applying on-line poses a hardship to you, the Help Desk listed on

the announcement will provide assistance to ensure that applications

are submitted on-line by the closing date. You must contact the Help

Desk prior to the closing date of this announcement to receive

assistance. Hours of operation: Monday through Friday, 7:00 a.m. to

7:00 p.m. ET, excluding Federal holidays.Agency contact informationUSCG Applicant SupportPhone866-656-6830Fax000-000-0000Emailmgshelp@monster.comAddressUnited States Coast Guard

2703 Martin Luther King Jr. Ave SE

STOP 7120

Washington, District of Columbia 20593

United StatesLearn more about this agencyNext stepsOnce the announcement is closed, we will conduct an evaluation of

your application and qualifications to determine your ranking. The

most qualified applicants will be referred to the hiring manager for

further consideration. To check the status of your application, log

on to your USAJOBS account, click on "Application Status," and then

click "More Information." You may also opt to receive email

notifications of application status changes by logging into your

USAJOBS account and enabling notification alerts.For more information on applying for federal employment

click

hereAny offers of employment made pursuant to this announcement will be

consistent with all applicable authorities, including Presidential

Memoranda, Executive Orders, interpretive U.S. Office of Management

and Budget (OMB) and U.S. Office of Personnel Management (OPM)

guidance, and Office of Management and Budget plans and policies

concerning hiring. These authorities are subject to change. Applying

to this announcement certifies that you give permission for DHS to

share your application with others in DHS for similar positions.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.

Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on

the basis of race, color, religion, sex (including pregnancy and

gender identity), national origin, political affiliation, sexual

orientation, marital status, disability, genetic information, age,

membership in an employee organization, retaliation, parental

status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job

applicants

Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants

with disabilities where appropriate. Applicants requiring reasonable

accommodation for any part of the application process should follow

the instructions in the job opportunity announcement. For any part

of the remaining hiring process, applicants should contact the

hiring agency directly. Determinations on requests for reasonable

accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work

environment, or the way things are usually done that enables an

individual with a disability to apply for a job, perform job duties

or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide

reasonable accommodations when:

An applicant with a disability needs an accommodation to have an

equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform

the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive

equal access to benefits, such as details, training, and

office-sponsored events.

You can request a reasonable accommodation at any time during the

application or hiring process or while on the job. Requests are

considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations

or how to contact an agency.Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to

apply, visit www.usajobs.gov/GetJob/ViewDetails/545409100. Only resumes

submitted according to the instructions on the job announcement listed

at www.usajobs.gov will be considered.