Vacancy expired!
Vessel Documentation Clerk, GS-0303-04/05Department of Homeland SecurityU.S. Coast GuardOverview
##### Open & closing dates
09/16/2019 to 09/25/2019
##### Service
Competitive
##### Pay scale & grade
GS 04 - 05
##### Salary
$33,925 to $49,338 per year
##### Appointment type
Permanent - This is a permanent appointment
##### Work schedule
Full-Time - This is a full-time positionLocation2 vacancies in the following location:-Falling Waters, WV 2 vacanciesRelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThis position is located in Department of Homeland Security, U.S.
Coast Guard, National Vessel Documentation Center, Falling Waters,
WVLearn more about this agencyResponsibilitiesThis position is for a Vessel Documentation Clerk and performs
clerical services to technical, administrative or management
personnel. Responsible for review of instruments related to vessel
transactions, maintenance of records for public inspection, and the
issuance of documentation for all geographical areas of the United
States.Being a Coast Guard civilian makes you a valuable member of the CG
team. Typical work assignment include:
Filing requires sorting, routing, and placement of vessel
documentation records and correspondence in proper order in
accordance with the prevailing filing system used and the site.
Processing applications for renewal, prepares abstracts of
title, indexed encumbrances or other recorded transactions.
Greeting callers and providing routine information and
assistance on matters related to vessel documentation.
Typing correspondence, report forms and other documents using
principally office automation equipment as well as typewriters.
Maintaining current sets of regulations and laws and concerning
the renewal process.
Sorting and preparing outgoing mail into proper categories such
as first class, priority, registered, international, and
express.
Sorting and routing incoming mail to the proper recipient by
categories such as type of mail, routing symbol, or originator.
Picking up or dropping of Registered, Certified, Special
Handling, or Express mail.
Maintaining records of expiration dates for certificates of
documentation and prepare mailing notification to registered
owners.
Scanning paper files into an electronic format using scanners
and computer systems.
Travel RequiredNot requiredSupervisory statusNoPromotion Potential05
#### Job family (Series)
0303 Miscellaneous Clerk And AssistantSimilar jobs
Administrative Clerks
Clerks, Administrative
- RequirementsConditions of Employment
U.S. Citizenship is required.
All qualification requirements must be met by the closing date of
the announcement.QualificationsAT THE GS-04 LEVEL: Applicant must have at least one year of
general experience. Progressively responsible clerical,
administrative, management personnel, or other work that indicates
ability to acquire the particular knowledge and skills needed to
perform the duties of the position to be filled. Examples of
specialized experience includes: organizational functions/procedures
to prepare reports, maintain files, refer phone calls, receives and
reviews unclassified mail.OR Two years of education above high schoolORAT THE GS-05 LEVEL: Applicant must have one year of specialized
experience equivalent to GS-04 level in the federal service.
Specialized experience is experience that has equipped you with
particular ability, skills, and knowledge to successfully perform
the duties of this position and is typical in or related to this
line of work. Examples of specialized experience includes:
responsible for incoming and outgoing mail, sorts and prepares
files, handling routine vessel documentation functions, function of
office automation equipment and software, report writing and the
use of routine statistics to present information, interact with
other employees.ORFour years of education above high schoolORCOMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations
of successfully completed post high school education and experience
may be used to meet the total experience requirementsEducationThis position does not have a positive education requirement. If you
are including education on your resume, report only attendance
and/or degrees from schools accredited by accrediting institutions
recognized by the U.S. Department of Education. See Required
Documents section for detail.FOREIGN EDUCATION: Education completed in foreign colleges or
universities may be used to meet Federal qualification requirements
if you can show that your foreign education is comparable to
education received in accredited educational institutions in the
United States. It is your responsibility to provide such evidence
with your application. See Recognition of Foreign Qualifications
click hereAdditional informationApplicants will be required to complete questions contained on the
Declaration for Federal Employment (OF-306) at the time a tentative
job offer is made. Certain responses on the form could pose a
problem with suitability for employment determinations. If you
receive a conditional offer of employment for this position, you
will be required to complete/make updates to the OF-306 and to sign
and certify the accuracy of all information in your application,
prior to entry on duty. False statements on any part of the
application may result in withdrawal of offer of employment,
dismissal after beginning work, or imprisonment.DHS uses e-Verify, an Internet-based system, to confirm the
eligibility of all newly hired employees to work in the United
States. Learn more about e-Verify, including your rights and
responsibilities at click hereRecruitment incentives may be authorized.If selection is made below the full performance level, the incumbent
may be promoted up to the target grade without further competition,
if all legal and regulatory requirements are met and when
recommended by the supervisor. However, promotion to the full
performance level is not guaranteed and is dependent on successful
performance at the lower grade level(s).All Federal employees are required to have Federal salary payments
made by direct deposit.The Department of Homeland Security encourages persons with
disabilities to apply, to include persons with intellectual, severe
physical or psychiatric disabilities, as defined by 5 CFR §
213.3102(u), and/or Disabled Veterans with a compensable
service-connected disability of 30 percent or more as defined by 5
CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons
with disabilities possess a wealth of unique talents, experiences,
and competencies that can be invaluable to the DHS mission. If you
are a member of one of these groups, you may not have to compete
with the public for federal jobs. To determine your eligibility for
non-competitive appointment and to understand the required
documentation, click on the links above or contact the Servicing
Human Resources Office listed at the bottom of this announcement.More than 1 selection may be made from this announcement if
additional identical vacancies in the same title, series, grade, and
unit occur within 45 days from the date the certificate was
issued.If you need a reasonable accommodation for the application and
hiring process, please contact 202-795-6257. Decisions on granting
reasonable accommodation will be made on a case-by-case basis. Visit
Reasonable AccommodationHow You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the
qualifications above.We will review your résumé and supporting documentation to ensure
you meet the basic qualification requirements. If you meet the
minimum qualifications, your experience, education and training will
be rated using the on-line assessment to place you in one of three
categories.The necessary Knowledge, Skills, and Abilities to perform this job
are:
Knowledge of various filing systems (e.g., alphabetic,
chronological, numeric, subject matter, etc.) to maintain an
organized filing system that would allow for swift and accurate
retrieval of documents/ information.
Ability to use general office guidelines to organize and complete
work assignments.
Knowledge of word processing software to prepare/compile reports
and complete standard forms (e.g., timesheets, supply requests,
etc.)
Skill in use of office automation equipment such as computers,
copy machines, fax, and electronic calculators.
Ability to effectively communicate both orally and in writing.
If you meet the minimum qualifications, you will be placed in one of
the following categories:
1. Best-Qualified: Applicants possessing experience that
substantially exceeds the minimum qualifications of the position and
demonstrate high proficiency in all of the critical competencies,
including all Selective Placement Factors (SPF) and appropriate
Quality Ranking Factors (QRF) as determined by the job analysis.
2. Well-Qualified: Applicants possessing experience that exceeds the
minimum qualifications of the position and demonstrates acceptable
proficiency in all of the critical competencies, including all SPFs
and appropriate QRFs as determined by the job analysis.
3. Qualified: Applicants possessing experience that meets the
minimum qualifications of the position and demonstrate basic
proficiency in most of the critical competencies, including all SPFs
and appropriate QRFs as determined by the job analysis.If you are best qualified, you may be referred to the hiring manager
for consideration and may be called for an interview. Your resume
and responses to the self-assessment questions are an integral part
of the process for determining your qualifications for the position.
Therefore, you must support your responses to the self-assessment
questions by providing examples of past and present experience in
your resume.Veterans with 5-point preference who meet the eligibility and
qualification requirements are placed above non-preference eligibles
within the category in which they are qualified. Veterans who have a
compensable service-connected disability of at least 10% are listed
in the best qualified category, except when the position being
filled is scientific or professional at the GS-09 grade level or
higher. For information on veterans' preference, click here.To preview questions please click here.Background checks and security clearanceSecurity clearanceConfidentialDrug test requiredNo- Required Documents
Your resume
Your responses to the online questionnaire
If you are qualifying based on education, submit a legible
copy of your unofficial college transcript from an accredited
college/university. The transcript copy must reflect the
college/university name and/or logo. Applicants are highly
encouraged to proactively order a copy of their official transcripts
to be delivered to their home address so transcripts will be readily
available if selected. If selected, you will be required to provide
official transcripts prior to establishing your start date. Foreign
education completed in foreign colleges or universities may be used
to meet federal qualification requirements if you can show that your
foreign education is comparable to education received in accredited
institutions in the U.S. It is your responsibility to provide such
evidence with your application. See Recognition of Foreign
Qualifications click here.
If you are claiming special priority selection rights under
the Interagency Career Transition Assistance Program (ICTAP), you
must submit a copy of your agency notice, most recent performance
rating and most recent SF-50, Notification of Personnel Action,
noting your current position, grade level and duty location. If you
have never worked for the federal government, you are not ICTAP
eligible. To be considered eligible, you must be placed in the
well-qualified category for this position. Please see ICTAP
eligibility.
If you are claiming veterans’ preference, please submit the
following documents. Please see Feds Hire Vets for detail.
a. Veterans claiming 5 point veterans' preference must submit
legible Member 4 Copy DD214(s) indicating Character of Service.
5-point preference will not be granted if appropriate documentation
is not submitted with your application.
b. 30% Disabled Veterans must submit their Member Copy 4
DD-214(s), which includes Character of Service, and VA Disability
Letter with percentage of disability OR documentation of disability
determination from a branch of the Armed Forces which reflects a
compensable service-connected disability of 30% or more.
c. Other 10 point Preference Eligibles must submit applicable
Member Copy 4 DD-214(s), which includes Character of Service, and
provide documentation of your other 10 point preference. If claiming
10 point preference, you must provide required documentation
described on the back of the SF-15 which proves that you are
entitled to such preference. 10-point preference will not be granted
if appropriate documentation is not submitted with your
application.
d. If you are a current active duty military member who does
not have a DD214 and is claiming preference under the Veterans
Opportunity to Work (VOW) Act, you must submit certification from
the Armed Forces indicating that you will be discharged or released
under honorable conditions from active duty within 120 days from the
date on the certification. Certifications must be on letterhead from
the appropriate military branch and include the following
information: military dates of service and expected discharge or
release date, character of service, military rank, type of discharge
and date when terminal leave will begin. Certifications must be
signed by, or by direction of military members’ military personnel
offices, unit commanders or higher headquarters.
OPM must authorize employment offers for former or current
Political Appointees. If you are currently, or have been within the
last 5 years, a political Schedule A, Schedule C or Non-Career SES
employee in the Executive Branch, you must disclose this
information. Submit proof of your former or current status, such as
your SF-50. Please see here.
All documentation as outlined above must be received by the closing
date of the announcement. If you are unable to submit your documents
electronically, you may fax or mail the documents. A fax cover sheet
will be provided to you from the system, with fax number and
instructions to transmit the requested documents. The required
documents will also be accepted by mail and must be received by the
closing date of the announcement. The mailing address is COMMANDANT
(CG-123SE), ATTN OFFICE OF CIVILIAN HUMAN RESOURCES (JOBS), US COAST
GUARD, 2703 MARTIN LUTHER KING JR AVE SE, STOP 7912, WASHINGTON, DC
20593-7912.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution
recognized by the U.S. Department of Education in order for it to be
credited towards qualifications. Therefore, provide only the
attendance and/or degrees from schools accredited by accrediting
institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this
vacancy announcement may result in an ineligible rating or may
affect the overall rating.- BenefitsA career with the U.S. Government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Learn more about federal
benefits.DHS offers competitive salaries and an attractive benefits package,
including: health, dental, vision, life, and long-term care
insurance; retirement plan; Thrift Savings Plan [similar to a
401(K)]; Flexible Spending Account; Employee Assistance Program;
personal leave days; and paid federal holidays. Other benefits may
include: flexible work schedules; telework; tuition reimbursement;
transportation subsidies; uniform allowance; health and wellness
programs; and fitness centers. DHS is committed to employee
development and offers a variety of employee training and
development opportunities. For more information, go to the DHS
Careers website and select “Benefits”. Disabled veteran leave will
be available to any Federal employee hired on or after November 5,
2016, who is a veteran with a service-connected disability rating of
30 percent or more.Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time, or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.- How to ApplyComplete applications for this vacancy must be received on-line by
11:59 p.m. ET on the closing date of the announcement. To begin your
online application, click the Apply Online button and follow the
prompts to register or sign in to USAJOBS, take the online
questionnaire and submit the required documents to provide proof of
qualifications. If you are claiming veterans’ preference, you will
be required to submit proof. See Required Documents section for more
detail regarding a complete application package.High self assessment in the vacancy questions that is not supported
by information in your resume and/or supporting documents may impact
you or eliminate you from consideration.If applying on-line poses a hardship to you, the Help Desk listed on
the announcement will provide assistance to ensure that applications
are submitted on-line by the closing date. You must contact the Help
Desk prior to the closing date of this announcement to receive
assistance. Hours of operation: Monday through Friday, 7:00 a.m. to
7:00 p.m. ET, excluding Federal holidays.Agency contact informationUSCG Applicant SupportPhone866-656-6830Fax000-000-0000Emailmgshelp@monster.comAddressUnited States Coast Guard
2703 Martin Luther King Jr. Ave SE
STOP 7120
Washington, District of Columbia 20593
United StatesLearn more about this agencyNext stepsOnce the announcement is closed, we will conduct an evaluation of
your application and qualifications to determine your ranking. The
most qualified applicants will be referred to the hiring manager for
further consideration. To check the status of your application, log
on to your USAJOBS account, click on "Application Status," and then
click "More Information." You may also opt to receive email
notifications of application status changes by logging into your
USAJOBS account and enabling notification alerts.For more information on applying for federal employment
click
hereAny offers of employment made pursuant to this announcement will be
consistent with all applicable authorities, including Presidential
Memoranda, Executive Orders, interpretive U.S. Office of Management
and Budget (OMB) and U.S. Office of Personnel Management (OPM)
guidance, and Office of Management and Budget plans and policies
concerning hiring. These authorities are subject to change. Applying
to this announcement certifies that you give permission for DHS to
share your application with others in DHS for similar positions.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.
Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on
the basis of race, color, religion, sex (including pregnancy and
gender identity), national origin, political affiliation, sexual
orientation, marital status, disability, genetic information, age,
membership in an employee organization, retaliation, parental
status, military service, or other non-merit factor.
Equal Employment Opportunity (EEO) for federal employees & job
applicants
Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants
with disabilities where appropriate. Applicants requiring reasonable
accommodation for any part of the application process should follow
the instructions in the job opportunity announcement. For any part
of the remaining hiring process, applicants should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work
environment, or the way things are usually done that enables an
individual with a disability to apply for a job, perform job duties
or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide
reasonable accommodations when:
An applicant with a disability needs an accommodation to have an
equal opportunity to apply for a job.
An employee with a disability needs an accommodation to perform
the essential job duties or to gain access to the workplace.
An employee with a disability needs an accommodation to receive
equal access to benefits, such as details, training, and
office-sponsored events.
You can request a reasonable accommodation at any time during the
application or hiring process or while on the job. Requests are
considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations
or how to contact an agency.Legal and regulatory guidance
Financial suitability
Social security number request
Privacy Act
Signature and false statements
Selective Service
New employee probationary period
This job originated on www.usajobs.gov. For the full announcement and to
apply, visit www.usajobs.gov/GetJob/ViewDetails/545409100. Only resumes
submitted according to the instructions on the job announcement listed
at www.usajobs.gov will be considered.
Vacancy expired!