Job Details

ID #45229706
State Wisconsin
City Madison
Job type Full-time
Salary USD TBD TBD
Source American Red Cross
Showed 2022-08-27
Date 2022-08-24
Deadline 2022-10-23
Category Nonprofit
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Business Operations Coordinator

Wisconsin, Madison, 53701 Madison USA

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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?

As a condition of employment with American Red Cross, you are required to provide proof that you are fully vaccinated for COVID 19 or qualify for an exemption, except in states where it is prohibited by law. Accordingly, employment is conditioned on providing proof of vaccination or having an approved exemption prior to starting employment

Join us—Where your Career is a Force for Good!

Job Description:

Why Choose Us?

As one of the nation’s premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. We depend on the many generous contributions of time, blood, and money from the American public to support our lifesaving services and programs. At the American Red Cross, you will enjoy a collaborative work culture committed to the diversity of our people, programs, and services. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good.

At the American Red Cross, you have a direct impact on a meaningful mission. When you join our team, you can help save lives every day. You’ll be part of a like-minded team that shares a passion for making a difference and a work environment that supports growth, learning, and succeeding.

Standard Schedule:

Monday – Friday 7:30 am - 4 pm

What You’ll Do:

You will be reporting to the Business Operations Manager. As the Business Operations Coordinator you will provide administrative support for the operational and administrative functions of the Region, including entering accounts payable, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Provides operations backup support for the Region in the absence of the Business Operations Manager.

Responsibilities:

1.Ensures preventive maintenance and repairs are completed within budget and appropriate system is used to pay vendors. Develops and maintains relationships with vendors supporting each physical location. Obtains proposals for potential new vendors. Is liaison with other sectors for shared facilities/assets. Provides back up support entering all invoicing, work orders and real estate contracts into national systems. Communicates with facilities and vendors to ensure timeliness of payments and contracts. Processes volunteer expense reports for reimbursement. Responsible for various supply orders for all regional locations.

2. Facilities/Asset Management Support: Ensures repairs are completed within budget and appropriate system is used to pay vendors. Develops and maintains relationships with vendors supporting each physical location. Obtains proposals for potential new vendors. Provides information/data needed for developing Business Plans for real estate transactions. Is liaison with other sectors for shared facilities/assets. Updates risk management system with current values/status as appropriate. Maintains all System 5 documentation for region including cleaning, pest control and security access documentation. Issues and maintains the facility security access cards and key FOBs throughout the region.

3. Fleet Management Support: Assists Fleet Coordinator as needed with following: Maintains fleet inventory records. Ensures appropriate and timely maintenance. Files and maintains insurance claims and follow up with estimates/repairs. Is liaison with Fleet Management in other sectors.

4. Events: Participates in planning events meetings. Maintains insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol.

5. Reports/Data Information: Provides guidance and data for grant reporting. Prepares various internal reports. Responds to internal/external requests for information and/or documentation.

6. Operations SOPs: Develops, maintains, and distributes a regional SOP Manual. Provides training to ensure consistent processes/procedures related to operations functions throughout the Region.

7. Volunteer Coordination: May coordinate and train volunteers to assist with less complex daily transactional work such as data input, clerical support, etc.

What We Need From You:

Qualifications:

Education: Associate degree in Accounting, Business or Public Administration required. Applicable experience may be applied towards education requirement but must be in addition to years’ experience required below.

Experience: Minimum 2 years’ financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, or business. Experience working effectively with volunteers and board members. Experience in coordinating finance and administrative functions including information systems and facilities.

Skills and Abilities: Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders.

Other: Proficient with MS Office software, including Word, Excel, PowerPoint, and Outlook. Strong knowledge of federal, state, and local employment laws.

Travel: Travel is required throughout the Region. Some out-of-region travel may also be required.

What’s In It For You?

We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn.

  • Medical, Dental Vision plans
  • Health Spending Accounts & Flexible Spending Accounts
  • PTO + Holidays
  • 401K with 4% match
  • Paid Family Leave
  • Employee Assistance
  • Disability and Insurance: Short + Long Term
  • Service Awards and recognition

Commitment to Your Health & Safety-COVID-19:

The American Red Cross requires all new hires be vaccinated against COVID-19 as a condition of employment. This means that all individuals working for the organization must be fully vaccinated against COVID-19 by the start of their employment OR have begun the vaccination process prior to their start date. Upon being offered a position, individuals will be required to submit proof of vaccination. If you are unable to be vaccinated due to medical or religious reasons, you may qualify for an exemption. If seeking an exemption, you will be required to submit documentation and your request must be approved prior to hire.

Diversity, Equity & Inclusion

The American Red Cross aspires to be an organization fully committed to diversity, equity, and inclusion by creating and maintaining a diverse, high-performing workforce of employees and volunteers who reflect all communities we serve; by cultivating a collaborative, inclusive and respectful work environment that empowers all contributors; and by leveraging diverse partnerships – all of which helps to ensure culturally competent service delivery supported by effective community leadership and engagement. The Red Cross supports a variety of cultural groups for employees and volunteers. From our Latino Resource Group, Umoja, Asian American & Pacific Islanders, and Red Cross Pride, to the Ability Network, Veterans+ and our Women’s Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions.

EEO Statement: (only use if you are posting outside of Workday-do not use in Workday postings!)

The American Red Cross is an Equal

Opportunity/Affirmative

Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Apply now! Joining our team will provide you with the opportunity to make a difference every day.

The American Red Cross is an Equal

Opportunity/Affirmative

Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Interested in Volunteering?

Life’s emergencies don’t stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission.

Visit

redcross.org/volunteertoday

to learn more, including our most-needed volunteer positions.

To view the EEOC Summary of Rights, click here:

Summary of Rights

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