Vacancy expired!
Project Coordinator
Our growing property management company is looking for an ambitious Project Coordinator to join the team. The Project Coordinator will be the administrative coordinator between the management company and third-party vendors/companies to help maintain and upgrade properties. They are to administer and organize all types of projects, from simple maintenance activities to more complex remodel plans. Responsibilities include working closely with our Operations Manager to develop action plans, including resources, timeframes, and track budgets for projects. You will perform various coordinating tasks, like schedule management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with staff and third-party vendors to deliver results on deadlines. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget and are inspected to meet quality standards. We are looking to fill a full time, Monday-Friday position, however we may be willing to work out part time hours for the right individual. QuickBooks and experience in the field is valued, but not necessary as we are willing to train if you have computer skills and are a quick learner. Must be a self-motivated individual who believes “teamwork makes the dream work”!
This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification, and addition as deemed necessary by the company. Employees are required to comply with supervisory instruction and perform other job duties, responsibilities and assignments required by company officials. The job responsibilities of this position may include cross-training in other functions to ensure satisfactory operation.
Our team works hard but loves to laugh, so if you think you can handle it send your resumes by October 1st.
Responsibilities
Follow office workflow procedures to ensure maximum efficiency
Handle coordination of all maintenance requests and verify proper completion
Coordinates move out vendors for all properties as needed
Maintain and negotiate vendor contracts as well as relationship management
Maintain files and records with effective filing systems
Monitor expenditures and handle contracts
Deal with customer complaints or issues
Coordinate project management activities, resources, equipment and information
Break projects into doable actions and set timeframes
Assign tasks to internal teams and assist with schedule management
Make sure that clients’ needs are met as projects evolve
Act as the point of contact and communicate project status to all participants
Work with the Operations Manager to eliminate blockers
Work with Operations Manager to develop procedures related to area
Create and maintain comprehensive project documentation, plans and reports
Organize and coordinate necessary meetings for project completions
Ensure standards and requirements are met by scheduling quality and completion inspections
Assist Operations Manager in other tasks as needed
Skills
Proven experience as office/project coordinator or similar role
Outstanding knowledge of MS Office and Quickbooks software
Working knowledge of office equipment
Excellent communication and interpersonal skills
Organized with the ability to prioritize and multi-task
Reliable with patience and professionalism
Ability to multi-task IN FAST PACE ENVIRONMENT
Projection of a professional image by following dress code and appearance standards
Exceptional skills in conflict resolution
Strong customer service background and skills
ORGANIZED AND BE ABLE TO MANAGE AND PRIORITIZE WORKLOAD
Experience with Appfolio, Yardi or other property management software is a Plus.
Reliable transportation
Excellent telephone skills
HAVE A POSTIVE OUTGOING, ENTHUSIASTIC PERSONALITY
Empathy, not sympathy
Clean criminal background and no prior evictions
Vacancy expired!