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Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
This position is responsible for a wide range of fiscal, clerical and administrative tasks to ensure policies and procedures set forth by Federal, State and Local office guidelines are met.
Human Resource Contact: Kitty Cornils Kitty.Cornils@wyo.gov 307-777-5826ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.- Maintains a segment of a fiscal system and multiple databases.
- Receives and examines fiscal documents to determine if budget/expenditure coding, necessary supporting documentation, and appropriate approvals are included in the submission.
- Posts fiscal/statistical data, performs calculations, balances totals and verifies, sorts and sequences fiscal documents.
- Investigates and either resolves issues with rejected transactions, out-of-balance conditions and system irregularities or brings to management attention if unable to do so.
- Performs financial processing functions for transactions of a non-routine or unusual nature.
- Produces financial or statistical reports, collects and records fee payments and prepares funds for deposit; verifies amounts recorded and received.
- Enters WOLFS document for payment.
- Involved in routine tasks associated with A/P, A/R, including, but not limited to, tracking database entry, cash receipts, and collections.
- Enters expenditure modifications and warrant cancelations in WOLFS.
- Searches and disburses fiscal information pertaining to processes documents.
- Assists in inventory of all fixed assets.
- Prepares, proofreads and edits routine correspondence, reports, table and records.
- Processes and reviews routine paperwork and /or enters data into a department log or database.
- Maintains department records system, including filing, scanning, retrieving and archiving documents, researching files, etc.
- Greets and directs a high volume of visitors, deliveries and the general public.
- With appropriate information, responds to requests for information; makes referrals, and resolves customer complaints. This may involve research or agency specialized knowledge.
- Processes and distributes all incoming mail; prepares mailings.
- Maintains calendars, makes appointments and travel arrangements, arranges meeting rooms.
- Provides superb customer service.
- Explains or interprets procedures.
Qualifications
PREFERENCES:
Preference may be given to applicants with 1-3 years of previous clerical and/or accounting experience and working knowledge of Microsoft Excel and Word.
KNOWLEDGE:
- Knowledge of basic accounting and business principles.
- Knowledge of data entry in WOLFS III system.
- Knowledge of computer program applications, data management and record keeping.
- Knowledge of State and Federal codes, regulations and related statutes.
- Knowledge of office procedures, filing, and alphabetizing.
- Knowledge of modern office practices, procedures and equipment.
- Knowledge of reviewing documents for accuracy and completeness.
- Knowledge of methods used to tactfully deal with the public.
- Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
- Knowledge in preparation of records, reports and correspondence.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Finance)
Experience:
No prior experience required
OR
Education & Experience Substitution:
1-3 years of progressive work experience (typically in Finance)
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
NOTES:
- FLSA: Non-exempt
- All new hires or rehires starting in a non-exempt position on or after January 1, 2018 are required to be paid hourly.
- All positions within the Department of Family Services will require a background information check, including the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services and the Federal Bureau of Investigation, for every successful applicant.
Supplemental Information
049-Department of Family Services - Field Operations
Click here to visit the Department of Family Services website.
Click here to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Vacancy expired!