Office Manager/Human Resources Assistant, Sunset Properties Inc.
The Office Manager and Human Resource Assistant is responsible for providing high-level support through a wide range of office management, administrative, and human resource duties to support the company, management team, and board of directors.
Ensure efficient functioning of the administrative office, including: answer telephones and receive emails and route to appropriate person; check mail; run errands between properties, the bank, and the post office. Maintain a well-stocked and clean administrative office. Cost and order supplies when needed.
Organize and coordinate administrative duties and office procedure, including: organize company hard copy and electronic files according to office protocol, federal and state regulations and best practices. Assist Department Heads and staff members in locating forms when requested. Ensure Department Heads and staff members follow established company protocol relating to administrative and HR tasks. Think critically about and suggest improvements to company protocol.
Support Department heads and staff members with human resources tasks, including: onboarding and discipline/discharge of staff members; personnel data entry; benefits administration; and status changes. Ensure compliance with FLSA. Ensure proper administration of claims for FMLA, worker’s compensation, unemployment, and other state and federal programs. Maintain confidentiality of sensitive or confidential information.
Assist with various bookkeeping and accounting tasks, including: assisting with bill pay, spreadsheet data entry, and any other tasks as assigned.
Participate in continuing education by attending classes to stay informed on human resources, bookkeeping and administrative best practices. Implement knowledge acquired by making suggestions for improvement to company procedures. Share learned knowledge with management through regular updates and trainings.
Maintain confidentiality of all company and employee confidential and sensitive information by employing best practices for storing files and information and exercising discretion in communications when appropriate and required.
Support President, Department Heads and the Board of Directors as needed, including assisting with technology, facilitating management and board meetings, conducting research and performing other tasks as requested.
Education and Experience: H.S. Diploma or equivalent required. Bachelor’s degree in HR, Business or related field, or 4+ years of relevant experience preferred. 1 year of administrative, HR and/or Customer Service experience required.
General Office Skills: Computer proficiency and demonstrated experience with MS Office: Word, Excel, Outlook, and One Drive; Adobe Acrobat; and QuickBooks. Adept at learning new systems and processes.
Written and Verbal Communication: Effective communication and interpersonal skills. Ability to openly and diplomatically expresses opinions. Capacity to translate what is heard, observed, or assessed into documentation that is accurate and concise. Capability to clearly communicates key information to others with a need to know. Demonstrated ability to work independently or as part of a team.
Physical: Availability to work in the office up to 40 hours per week, Monday through Friday, 8 a.m. to 5 p.m. Must be able to stand and sit for periods of time; move and bend; use hands to operate objects, tools, and controls; reach with hands and arms; hear others both physically in the office and over the telephone; and lift 20 pounds.
Candidate must possess a valid driver’s license and reliable transportation.
Candidate must be able to successfully pass a criminal background check and employment reference check.
Benefits: $18-$23 DOE; accrued paid time off after eligibility period; 7 paid holidays annually; telehealth medical; employee discounts at Best Western Hotels and 8th Street Restaurant; mileage reimbursement; and cell phone allowance.
Applications will be reviewed starting on March 1, 2023, and on a rolling basis thereafter until the position is filled.
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
- Employee discount
- Paid time off
- Monday to Friday
Ability to commute/relocate:
- Cody, WY 82414: Reliably commute or planning to relocate before starting work (Required)
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Work Location: One location