Practice Group Project Specialist

General Purpose: The Practice Group Project Specialist is responsible for collaborating with cross-functional teams to lead the implementation and efficient execution of specified initiatives in the practice group; liaise with clients; and provide advanced legal and administrative support to attorneys, paralegals and other colleagues.

Essential Duties/Responsibilities:

Project Support:

• Support the practice to meet project goals and objectives, on time, to specifications, and with accuracy and efficiency.
• Plan, direct, and coordinate project activities to ensure deadlines are consistently and accurately met.
• Promote collaboration and coordination across broad categories of stakeholders, including attorneys, clients and peers.
• Monitor and communicate project progress continuously and provide detailed scheduled reports on measurable items, such as milestones and deliverables.
• Develop and maintain comprehensive project plans that encompass the various tasks and deliverables across project phases, from initial planning through deployment. Ensure the deliverables are assigned and executed.
• Implement and utilize project management standards and experience to projects.
• Serve as liaison and team representative; attends client events as requested, completes client alerts/newsletters.
• Conducts risk assessments; reports identified risks to management; provides recommendations for mitigation of risk.
• Outlines the tasks involved in the project and delegates accordingly.
• Meets annual, billable work requirement, which may vary by project or assignment.

Administrative Support:

• Prepare, revise and format legal documents and correspondence using various software applications and according to instructions; proofread documents/correspondence for content, spelling, grammar, language usage and punctuation and put into final form.
• Prepare documents and applicable fees for electronic filing as needed and according to instructions. E-file documents with federal and state courts and other agencies.
• Maintain and manage attorney/paralegal calendars – docket court deadlines, conferences, teleconferences, depositions, other meetings as requested.
• Effectively schedule and manage travel arrangements and meetings/depositions, arranging for conference rooms and related logistics.
• Assist with billing processes and invoices as requested.
• Assist as needed with all projects, overflow work, administrative work and other duties as required to support and aid in the workloads of practice group
• Meet professional obligations through efficient work habits, such as meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner.
• Provide general administrative support as requested.
• Assist with special projects and other duties as assigned.

Job Qualifications (Education, Experience and Certification):

• Bachelor's degree from four-year college or university or high school diploma with 2 additional years of work experience in a similar capacity at a similar level.
• Minimum 2 years’ experience in a professional services office.
• 2-3 years’ experience in a Project Support role, preferred.
• Project management certification (PMP) or comparable project management certifications preferred
• Knowledge of corporate and tax practice preferred
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to influence others and ensure deliverables are met, without formal authority over others.
• Thorough understanding of or the ability to quickly learn about the project or product being developed.
• Strong knowledge of iManage, LegalKey, InTapp, Chrome River and Expert Time, CompuLaw, or similar software.
• Proficient with Microsoft Office Suite or related software.

Competencies:

• Functional/Technical Expertise – Understands necessary information, processes, and procedures to carry out job responsibilities.
• Customer Orientation – Views the firm through the eyes of the customer and goes out of their way to anticipate and meet customer needs.
• Communication – Recognizes the essential value of continuous information exchange.
• Team Player – Team oriented; maintains composure and is adaptable to the changing needs of the team.
• Results Orientation – Maintains appropriate focus on outcomes and accomplishments.

Physical Requirements: While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Job Type: Full-time

Pay: $0.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday