Job Details

ID #17287538
State Wyoming
City Kemmerer
Job type Full-time
Salary USD $55,000 - $63,000 a year 55000 - 63000 a year
Source State of Wyoming
Showed 2021-07-25
Date 2021-07-22
Deadline 2021-09-20
Category Legal/paralegal
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Judicial Assistant-Sweetwater County District Court

Wyoming, Kemmerer, 83101 Kemmerer USA

Vacancy expired!

Description and Functions

Judicial Assistant - Third Judicial District Court – Kemmerer & Evanston

Closing Date: July 30, 2021

Application For This Position Cannot Be Accomplished On This Site.Please Follow The Directions In The "How To Apply" Section At The Bottom Of This Job Description.

GENERAL DESCRIPTION:

The Third Judicial District Court, Lincoln, and Uinta Counties, Wyoming, seeks to hire a Judicial Assistant to The Honorable Joseph B. Bluemel. The Court is seeking candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, data entry, and budget management abilities, skills, and knowledge. This position is full-time. On-site presence in both Kemmerer and Evanston is required.

The District Court presides over felony criminal cases, large civil cases, domestic relations, mental health, juvenile, and probate matters. The Court hears appeals. The Court’s primary chambers are in Kemmerer but have active chambers in Evanston. Court personnel are required to travel to both locations regularly year-round.

Human Resources Contact: 307-777-7629 Brenda Reedy breedy@courts.state.wy.us

ESSENTIAL FUNCTIONS: This position involves various complex work duties as an executive assistant to the judge and staff to manage all aspects of the District Court.

Work is performed under the general supervision of the judge. Strict confidentiality is required.

Job duties include the following:

  • Professionally and courteously communicating with others telephonically, electronically, in writing, and person.

  • Answer and screen telephone calls, read and direct pleadings and correspondence, greet visitors, and assure proper office procedures and protocols are followed.

  • Schedule court proceedings, meetings, and appointments, produce appropriate orders and assure those orders are timely signed, filed, and distributed.

  • Schedule court facilities and equipment use, arranging for travel and accommodations.

  • Prepare, edit, type, and disseminate correspondence, electronic dictation, forms, and court-issued documents.

  • Set up, organize, file, copy, and maintain electronic and paper files, documents, and records.

  • Timely assure complete files for court proceedings, and events are in chambers and ready for each day’s scheduled and anticipated activities and proceedings.

  • Retrieve and process mail.

  • Prepare and manage all aspects of a budget; process vouchers and payment of billings, including data entry and submitting reports and records.

  • Maintain time and leave reports, including data entry and submitting reports and records.

  • Monitor office and courtroom equipment, supplies, and inventories, including purchasing.

  • Ensure the courtroom and surrounding areas are arranged and organized to meet the judge's needs and others in the courtroom.

Qualifications

PREFERENCES/AGENCY REQUIREMENTS:

Preference will be given to applicants with legal experience,

Preference will be given to applicants with experience with electronic case management systems and/or electronic filing systems.

Preference will be given to applicants with more than 5 years of executive assistant level work experience.

KNOWLEDGE, SKILLS & ABILITIES:

This position requires an ability to:

  • Plan, prioritize, and carry out assignments and complete projects with minimum supervision.

  • Manage the Court’s calendar in conjunction with the calendars of others.

  • Professionally and courteously deal with people, including co-workers, clerks in two offices, attorneys, other judges, and the public.

  • Must be adaptable and able to perform multiple tasks seamlessly, professionally, and courteously under varying levels of stress.

This position requires skills in:

  • Scheduling, planning, and calendaring complex agendas that will change at a moment’s notice.

  • Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands.

  • Working within deadlines to timely complete projects and assignments.

  • Establishing and maintaining effective work relations with two clerk’s offices, co-workers, attorneys, and others having any interactions with the District Court.

  • Explaining court procedures and processes in a clear, concise, and comprehensive manner.

  • Operating a computer utilizing a variety of commonly used and specialized software applications, including transcribing dictation.

  • Operating usual office and courtroom equipment and technology.

  • Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and statistical reports.

This position involves knowledge of:

  • District Court policies, processes, and procedures.

  • Legal requirements for court operations and case processing.

  • Principles involving planning, scheduling, calendaring, and travel.

  • Applicable State and Federal rules, codes, and regulations.

  • State and County policies and procedures.

  • Legal terminology.

  • Principles and protocols for managing official documents and records.

  • Principles of file and records management.

  • Principles of book-keeping and/or accounting, including court budgetary and accounting systems, rules, and standards.

  • Principles of inventory control.

MINIMUM QUALIFICATIONS:

Education and Experience:

High school diploma or equivalent with 1-3 years relevant work experience.

Certificates, Licenses, Registrations:

The Judicial Assistant may be required to become a Notary Public after the commencement of employment.

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

  • This position requires mobility to work in a typical office setting.

  • Use standard office equipment.

  • Stand and/or walk for a period of time.

  • Read printed materials and computer screens.

  • Communicate in person, by e-mail, video, or over the phone.

  • Lift up to 25 pounds at times.

  • Travel, including travel between Kemmerer and Evanston year-round.

NOTES:

  • Employment is “at will” and subject to a background check.

  • FLSA: Exempt

  • This position is a State of Wyoming employee. In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, STD, LTD, long term care, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.

Supplemental Information

HOW TO APPLY:

Interested applicants must submit a cover letter, resume, and completed Branch application for consideration. Click here to complete the application process online. The Branch also accepts email and mail submissions. Please use the downloadable application (Download PDF reader) and return the completed form along with a cover letter and resume to

  • Honorable Joseph B. Bluemel, Lincoln County Courthouse, 925 Sage Ave., P.O. Box 47, Kemmerer, WY 83101; or

  • Honorable Joseph B. Bluemel, Uinta County Courthouse, 225 9th Street, P.O. Box 2077, Evanston, WY 82930; or

  • Via email to breedy@courts.state.wy.us.

If you are a United States Armed Forces veteran or the spouse of a veteran who was married to that veteran at the time of that person's death and receives survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Vacancy expired!

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