Finance Project Procurement Manager

Summary/Objective

The Finance Project and Procurement Manager is responsible for coordinating various Finance Department projects when assigned and for managing organizational procurement and accounts payable functions. This will entail working closely on a professional level, with company executives, senior management, program leadership, and other members of the finance team. This position carries out responsibilities in the following functional areas: accounting, budgeting, and compliance.

Essential Functions

• Coordinate and ensure successful completion of assigned Finance Department projects. These projects may require accounting expertise and knowledge acquired through previous exposure.
• Manage organizational procurement functions for specified purchasing and leasing activities.
• Implement and maintain software systems and processes to effectively manage the organizational supply chain and purchasing processes.
• Negotiate favorable buying arrangements, contract terms, or lease terms for specified purchases.
• Ensure appropriate authorizations for all purchases according to organizational policies.
• Provide oversight for accounts payable functions and assigned staff.
• Produce reports and other accounting tools needed to support organizational purchasing decisions and financial reporting.
• Analyze general ledger accounts and monthly expense allocations associated with grants and contracts for reasonableness and accuracy according to grant guidelines and/or contract terms and standard accounting principles.
• Monitor aged payables reports to ensure timely payment.
• Maintain an excellent level of comprehension surrounding Microsoft Office tools, Excel, and internal accounting software systems to effectively and accurately carry out all job duties.
• Understand other aspects of accounting and finance sufficiently to act as a backup in all areas of the department.
• Stay current on regulatory, and various other requirements impacting the area of service.
• Perform accounting and clerical functions in conformity with GAAP/FASB requirements.
• Act as a resource for organizational leaders and employees on issues associated with purchasing, accounts payable, and payment of expenses.
• Perform a quality assurance function with each monthly accounting cycle to ensure all accounts payable are captured for month-end financials.
• Work closely with the Vice President of Finance and the Accounting Director to ensure appropriate expense allocations to programs, service areas, and grants.
• Work collaboratively with Senior Leaders, Program Directors and Grant Writers on issues associated with projects, procurement, purchasing, and payment of organizational expenditures.
• Maintain audit readiness for all records and work with the Vice President of Finance and the Accounting Director as needed for various monitoring visits and review processes.
• Maintain appropriate records to meet record retention requirements.
• Contribute to the Financial Services team by lending assistance as required and cross-training in other aspects of the department to ensure outstanding service.
• Other Duties as assigned.

Competencies

• Effective communicator
• Maintenance of confidentiality and use of proper discretion
• Solutions-based consultation
• Ethical practice
• Accounting, contract, and grant comprehension
• Relationship management
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values

Supervisory Responsibility

This position may have direct supervisory responsibilities and may serve as a coach and mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Limited travel may be expected for this position.

Required Education, Experience or Eligibility Qualifications

• A bachelor's degree and five to six years of Accounting experience, or eight to ten years of experience in the accounting field, or any similar combination of education and experience.

Preferred Education and Experience

• Bachelors' degree in accounting or related field.
• Five to eight years of the grant, compliance, and accounting experience.

EEO Statement

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.