Job Details

ID #3697427
State Wyoming
City Sheridan
Full-time
Salary USD TBD TBD
Source Northern Wyoming Community College District
Showed 2020-04-06
Date 2020-03-09
Deadline 2020-05-08
Category Admin/office
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Administrative Assistant

Wyoming, Sheridan 00000 Sheridan USA

Vacancy expired!

Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Answering, screening and forwarding incoming phone calls. This position will be responsible for the Foundation’s Raiser’s Edge donor database system, becoming proficient in providing reports, mailing lists, processing gifts, and general database maintenance. Provide assistance to all Foundation staff in duties consistent with this position.

Supplemental Functions:

Will be required to be or become proficient with software systems used in the Foundation’s operation which are currently Blackbaud’s Raiser’s Edge (donor database) , Microsoft Office including Word, Excel and Access.

Reports To Assistant Director of Scholarships and Foundation Affairs

Education/Qualifications

Associates degree preferred

Knowledge, Skills & Abilities

Maintaining and managing a complex database

Strong interpersonal and communication skills

Good writing skills

Treat all contacts and information confidentially

Proficiency with Microsoft Office systems, especially MS Word, Excel, and Access.

Critical thinking skills to develop solutions and more efficient and effective systems

Complete work in a timely fashion in a busy environment with multiple interruptions

Thorough knowledge of the principles and practices of office management

Substantial knowledge of electronic and hard copy office filing systems and procedures

Work as a team member and foster a cooperative teamwork environment.

Be self-motivated and able to work with limited supervision.

Willingness and ability to learn quickly.

Working Conditions/Physical Requirements

Occasional evening and /or weekend hours required

Standard office environment

Regular exposure to video terminal displays

About Northern Wyoming Community College District

Sheridan College is located in historic Sheridan, WY at the foot of the beautiful Big Horn Mountains, minutes away from a variety of outdoor recreational activities. Sheridan is ranked “America’s Top Western Town” by True West magazine and is a vibrant community. Sheridan College is a vital component in the community.

Gillette College is located in Gillette, WY, the county seat of Campbell County. Located midway between the Big Horn Mountains to the West and the Black Hills of South Dakota to the east. Gillette is a growing, family-friendly community and enjoys a very strong economy due to energy-related industries located there.

NWCCD also includes a small campus site in Buffalo, WY.

Experience

Three to five years of general office experience or equivalent required

Experience with database operations and records management required

Special Instructions to Applicants

Job Duties

These are the job duties for required of the position.

Percentage of time 40

Responsibility/Duty

Front Desk Support :

  • Receive telephone calls and visitors and provide assistance as requested
  • Direct visitors, calls and correspondence to the appropriate staff member

  • Organize and maintain office supply inventory.
  • Contact to custodial support, schedule cleaning and support as needed
  • Contact for maintenance of general office equipment
  • Maintain paper supply in commonly used equipment
  • Maintain orderly and professional appearance of personal office space

  • Provide coordinating support and assistance in event planning – meetings, luncheons, and special events.

Job Duties

These are the job duties for required of the position.

Percentage of time 40

Responsibility/Duty

Donor database and records management:

  • Maintain donor database
  • Know how to create and export reports from donor database

  • Know how to import student records when received from the College
  • Know how to create database queries and export query results
  • Assist with recording and preparing receipts of gifts and pledges as needed
  • Assist with tracking thank you and acknowledgements of gifts as needed

  • Scan for information to add quality and depth to donor database including from newspapers, alumni records, correspondence
  • Provide donor database support for staff members as requested

Job Duties

These are the job duties for required of the position.

Percentage of time 20

Responsibility/Duty

Administrative Support:

  • Assist with special mailings including processing bulk mail
  • Provide information for mail merges from donor database
  • Assist with preparing receipts and bank deposits.
  • Assist with social media postings
  • Assist with adherence to records management procedures that incorporates both electronic and hardcopy files
  • All other duties as assigned

Vacancy expired!

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