Office Associate

This position handles a variety of clerical and/or accounting responsibilities recruiting for hourly staff, onboarding, attendnace tracker  (e.g., accounts payable, check generation and various data collection projects) for the Port Allen Terminal.Primary Responsibilities/Essential Functions· Fills in where needed in the office, including settlement specialist tasks and scale room duties. · Provides telephone reception support for incoming calls on multiple lines; greets visitors and responds to questions in professional manner or refers them as appropriate; directs traffic flow through office. · Maintains good working knowledge of SHE policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to. · Collates and labels incoming mail and newspapers each morning to ensure appropriate distribution. Responsible for filing and archiving in order to keep office organized. · Responsible for the for updating and running the security system for visitor/contractors/employees · Chemical reconciliation via accruals and inventory, creating and maintaining chemical calendar/schedule Additional ResponsibilitiesCompletes miscellaneous clerical tasks as assigned by the Office Administrator. · Maintains all reports for county, state, and federal regulatory organizations. Provides requested data for credit references and annual audits/reviews. Collects and organizes data; performs account analysis and ad hoc reporting; and coordinates with staff from other departments.