Project Assistant - Purchasing - Wynn Design & Development

The Design & Development division of Wynn Resorts is in search for a brilliant Project Assistant to assist with preparing appropriate documentation for FF&E items to be purchased by the department and collaborating closely with WDD team to complete the assigned projects on time and under budget.Project DevelopmentEnter new contacts / vendors into both the Purchasing and Accounting systems and collect necessary registration information for new vendors including W-9 formDevelop and distribute bid packages under the guidance of senior members of the project teamPrepare bid analysis and spreadsheets for senior members of the project teamProject AdministrationEnter and file specifications provided by the Interiors departmentBasic bidding requests and retrieval / confirmation of vital order information such as terms, FOB, etcProduce purchase orders and change orders by the request of senior members of the project teamProduce, validate and distribute check requestsData entry and basic follow up with vendors to expedite current orders, including coordination with freight forwarders and international entitiesInspection and quality control of delivered shipments at warehouseProcessing of submittals and maintenance the submittal logCommunicate information related to assigned projects to vendors and other members of the project teamMaintain timely, accurate and useful project records in the online purchasing system and filing systemExecute administrative tasks assigned by senior members of the project team in an efficient and timely mannerProduce requested reports and project summary documents for senior staffProject CompletionPrepare shipping and installation documents under the guidance of senior members of the project team.Assist in follow up and resolution of warranty claims or punch list completion.Effectively work with Accounting and senior members of the project team to close out installed projects.