GENERAL PURPOSE:Exercising knowledge of University financial procedures performs non-routine and complex work associated with accounting, bookkeeping, and cost-recording transactions. Reports on accounting transactions resulting from general operations and/or research activities of the University. Manages multiple priorities using strong problem-solving abilities. Must follow written procedures and interpret and adjust for variations using independent judgment and self-directed action. Must be thorough, understand the implications of their actions and decisions on downstream activities, and have extreme attention to detail. Organization as well as understanding and execution of situation-appropriate workload prioritization are required for success in this position.JOB DUTIES AND RESPONSIBILITIES:Advanced Functions :
Area of expertise will include University IT invoice management including processing receipts, tracking approvals, forwarding to AP, and verifying payment to vendor. Identifying and investigating any discrepancies; resolve or bring the attention of the supervisor.
Primary responsibility requires managing invoice emails from the University IT Invoice mailbox to Approver(s) and forwarding to the Accounts Payable email box. Ensuring that invoices are uploaded accurately into the SharePoint library and routed/distributed appropriately. Goal is to distribute work efficiently and effectively, as well as handling certain emails on own.
Order supplies using Marketplace, SIRS, Web Requisitions and REQs as needed. Ensure proper approvals, and charge FAOs and Spend Categories. Process and/or follow rush orders to completion ensure negotiated savings are taken advantage of.
Responsible for facilitating service tickets (inventory management) requests through to resolution whether with subject matter experts or on own. Confirm proper quote process and evaluation are utilized as per university policy.
Receipting invoices in Workday P2P system. Verifying approvals and purchasing orders limits. Processing Change Orders as needed to keep payment flow moving.
Reconciliation of PIMS and Netsuite invoices to ensure accuracy of orders between University Tech Store inventory system and Workday P2P.
Participates in projects as assigned by Assistant Director in support of the AD and Senior Director objectives. Assists University IT Finance team members with successful completion of their tasks. Provides feedback to AD and Director for improving processes and updating policies.
QUALIFICATIONS:
Bachelors’ degree (Accounting preferred) required
or equivalent combination of education and experience required
1-year related work required
4 years’ experience preferred
or equivalent combination of education and experience required
Ability to thrive in a high-volume work environment required
Superior organization skills required
Excellent customer service skills required
Excel and Access database experience preferred
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.How To ApplyAll applicants must apply online.EOE Minorities/Females/Protected Veterans/DisabledPay RangePay Range: $23.06 - $32.29 HourlyThe referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.Apply for Job
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