We are seeking a reliable, organized, and detail-oriented Office Administrator / Coordinator to support our daily operations. This role is essential to ensuring smooth communication, efficient scheduling, and accurate record keeping across our team. The ideal candidate is proactive, professional, and thrives in a fast-paced environment.
Key Responsibilities:
- Answer and route incoming calls; respond to customer inquiries in a courteous and professional manner
- Schedule appointments, manage calendars, and coordinate field staff activities
- Maintain and organize digital and paper files, contracts, and project documentation
- Prepare invoices, track payments, and assist with basic bookkeeping tasks
- Order and maintain office supplies and materials
- Coordinate with vendors, subcontractors, and clients as needed
- Assist with permitting processes and scheduling inspections (if applicable)
- Support management with reporting, job tracking, and other administrative tasks
- Ensure the office remains clean, organized, and operating efficiently
Qualifications
- Previous experience in an office administration, receptionist, or coordinator role preferred
- Strong organizational and time management skills with attention to detail
- Excellent written and verbal communication abilities
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office technology
- Experience with QuickBooks or construction management software is a plus
- Ability to multitask, prioritize, and work independently
- Friendly, positive attitude and a team-oriented mindset