Administrative Analyst (Paralegal Experience Preferred)

The Team and Job SummaryWe are seeking an detail-oriented and efficient Administrative Assistant to join our Charlotte, NC vehicle accident reconstruction team.  This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the J.S. Held team, whose responsibilities extend beyond those of traditional Administrative Assistants. The ideal person for this role will need to not only have a strong grasp of the administration of the office (client relationships, supplies and vendors’ management, invoicing support, document management, etc.), but also be flexible and a strategic thinker able to take on a variety of tasks.Job ResponsibilitiesSupport engineering staff in managing client relationships, coordinating inspections and meetings, managing project tasks, and responding to client requestsCalendar management - coordinate availability of staff and equipment for meetings, inspections, and teleconferencesSupport in travel preparations and expense reports Support in invoicing, follow-up of A/R, and time-keeping processesFile Management - receive documents from clients and assign tasks to engineersNew project intake - coordinate conflict checks, gather key information, set up new projects, and assign tasks to team membersSupport in preparing presentations for clients, coordinating marketing events, etc.Support in responding to client requests and requesting info from clientsLiaison with J.S. Held officesGeneral assistance to employees: new hire on-boarding, etc.