Join Our Growing Team at Executive Signs!
Are you a highly organized, detail-oriented professional who loves keeping projects on track and an office running smoothly? Executive Signs is a fast-paced, full service sign company, and we are looking for a key team member to fill a dual role combining essential project management and administrative duties.
This is a fantastic opportunity for someone who thrives on variety and wants to be the central hub of communication and organization for our custom sign projects.
Key Responsibilities
As our PM/Admin Assistant, you will manage two primary areas:
1. Project Coordination & Management (PM Focus):
Serve as the primary point of contact for clients and vendors throughout the project lifecycle.
Coordinate internal scheduling with the design, production, and installation teams to ensure all deadlines are met.
Track project progress, manage timelines, and proactively communicate any changes or delays to stakeholders.
Organize and maintain all project documentation, including permits, approvals, quotes, and work orders.
2. Administrative Support & Office Operations (Admin Focus):
Manage incoming phone calls and correspondence, directing inquiries appropriately.
Maintain physical and digital filing systems, ensuring all records are up-to-date.
Keep the office environment organized, clean, and stocked for efficient daily operations.
What You Bring
Proven experience in project management, coordination, or a high-level administrative role (experience in the construction, manufacturing, or sign industry is a strong plus).
Exceptional organizational skills and meticulous attention to detail.
Superior written and verbal communication skills.
Proficiency with Microsoft Office Suite (Word, Excel) or Google Workspace.
Ability to prioritize tasks and manage multiple projects simultaneously in a dynamic environment.
How to Apply
Ready to bring your organizational superpowers to the sign industry?
Please respond by replying with your resume and a brief cover letter explaining your interest and relevant experience.