Archivist

NOTE TO APPLICANT: Please submit your resume and cover letter along with your application. You may submit both documents as one attachment in the My Experience section of the application under the "resume/CV" upload section, or as separate attachments. Once you submit your application, you will not be able to attach additional documents.Job Description:Under direct supervision of The Claremont Colleges Library Special Collections Western Americana Manuscripts Librarian, the Pomona College Archivist has three essential roles: archival processing (arrangement, description, finding aid creation, preservation, and re-housing) for collections; provide reference and research assistance; and coordinating digitization of Pomona College Archive materials for internal and external users. This is a part-time, 1-year term position, 25 hours/week, benefits eligible, with a possibility of a 1-year renewal dependent on funding.ESSENTIAL FUNCTIONS:Archives

Prepares and processes archival collections following standards and best practices; enters data for existing and new collections; and updates collection records in ArchivesSpace.

Responsible for stacks management: location tracking, filing, boxing, labeling, shelving, shifting, and related tasks as assigned.

Research Support

Coordinates and transports materials from Pomona College storage locations to the Special Collections Reading Room at The Claremont Colleges Library for researchers, and ensures the materials safe return to campus storage location.

Responds to reference and research inquiries regarding Pomona College history for both internal and external patrons.

Assists users in-person and by telephone, chat, and email.

Carries out research within the Pomona College Archives collections as requested.

Digitization

Collaborates with Pomona College Chief of Staff and Secretary to the Board of Trustees and The Claremont Colleges Library Special Collections staff to establish priorities for digitization, keeping in mind the fragility and age of materials and copyright law. May have additional responsibilities for digital production work.

Organizes patron photocopy and digitization requests; coordinates digitization of materials with library digital production unit; tracks requests and payments in the Aeon system; and delivers materials to users’ Aeon accounts. Maintains clear and responsive communication with users of the Pomona College Archives.

Other responsibilities

Prepares reports, statistics, and other metrics.

Other duties as assigned.

EXPERIENCE AND QUALIFICATIONS:Required

Currently enrolled in a Masters level program for History with an Archival Studies emphasis, or an ALA accredited MLIS or Masters in Information Science or Archival Science program.

Basic knowledge and understanding of archival principles.

Strong written and oral communication skills.

Ability to work independently as well as well as with colleagues.

A strong public service orientation assisting archives users from diverse backgrounds in collegial, collaborative, and diverse environments.

Ability to manage multiple priorities and meet deadlines.

Keen attention to detail; demonstrated problem solving skills and flexibility.

Ability to lift archival boxes of 40 lbs.

Preferred

A Master's degree in History with Archival Studies emphasis or a MLIS or Masters in Information Science or Archival Science degree from an ALA accredited program.

Experience working with an archival content management system such as Archivist’s Toolkit or ArchivesSpace.

Knowledge of DACS and controlled vocabulary thesauri; familiarity with cataloging, LCSH, LC Classification and authority control, metadata schema and standards.

Familiarity with digital asset management systems (DAMS) such as CONTENTdm.

ADA/OSHA:This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).Disclaimer:This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.Equal Opportunity Employer:TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

Posted 13 Days Ago

Part time

REQ-2142

Job Posting Title: Archivist