Administrative Assistant

Description We are offering a long term contract employment opportunity in the Healthcare/NHS industry for an Administrative Assistant, based in Irvine, California. In this role, you will be crucial in maintaining our system, updating records, reviewing documents, and facilitating communication with clients.Responsibilities: Utilize our proprietary system, Neighborly, to verify client information accurately Regularly update and maintain client details on Excel spreadsheets Review and scrutinize documents to ensure they adhere to our standards and guidelines Send out bulk emails to clients using a general email address for mass communication Leverage Microsoft Outlook for scheduling, task management, and email communication Use SharePoint for document management and collaboration within the team Monitor client accounts and respond appropriately to any changes or issues. Requirements Minimum of 3 years experience in an administrative role, ideally within the healthcare sector Proficiency in Microsoft Outlook is essential for managing correspondence and schedules Experience using SharePoint for document management and collaboration is required Excellent written and verbal communication skills for interacting with colleagues, patients, and healthcare providers Strong organisational skills to manage multiple tasks and deadlines effectively Demonstrated ability to handle confidential information with discretion Proven ability to work both independently and as a part of a team Good problem-solving skills to handle any administrative issues that may arise High level of attention to detail is crucial Familiarity with the healthcare industry or NHS is a plus Ability to adapt to changes in procedures or policies quickly Basic understanding of medical terminology would be beneficial. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .