Administrative Assistant

Description We are seeking an Administrative Assistant to join our team based in Irwindale, California. This role plays an integral part in supporting our marketing operations through various administrative duties. As an Administrative Assistant, you will facilitate the smooth execution of marketing projects, manage team communications, and handle administrative logistics.Responsibilities: Assist in the organization and coordination of marketing team's activities and schedules. Collaborate with different internal departments and external agencies for timely execution of marketing campaigns. Manage the administrative logistics related to marketing materials, budgeting, project management, and team meetings. Contribute to the preparation of key reports, presentations, and other important communications. Maintain and update the marketing team database and customer relationship management systems. Handle requests for information and data from the marketing team. Perform operational tasks such as preparing invoices, reports, memos, and letters. Coordinate and track marketing expenses and process expense reports for team members. Assist in the coordination and management of marketing events, which includes logistics, vendor management, and on-site support. Update and maintain the Marketing department's documentation and databases. Requirements Minimum 2 years of experience working in an administrative role or a similar capacity Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook Experience with Adobe Illustrator and Adobe Photoshop Ability to handle inbound and outbound calls professionally Excellent customer service skills and the ability to handle customer queries effectively Experience in data entry with a high level of accuracy Ability to manage email correspondence professionally and effectively Capacity to schedule appointments and manage calendars efficiently Proficiency in creating creative content and possessing a creative mindset Ability to think creatively to solve problems and improve processes Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to multitask and prioritize tasks effectively Proactive and self-motivated with a strong work ethic Ability to work effectively both independently and as part of a team Adherence to company policies and procedures Willingness to learn and adapt to new technologies and tools as required. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .