Job Title: Office Coordinator
Job Description:
This is a great opportunity to work in the fashion industry with a growing global brand. In this role, you’ll oversee daily office operations, manage administrative tasks, and support the smooth functioning of our office. We are looking for someone with excellent organizational and communication skills, and a commitment to maintaining a positive and efficient workplace. If you’re ready to make a significant impact and contribute to our company’s success, we invite you to apply and join our dedicated team.
This is a long-term position, and the position is open after the previous office coordinator left after 11 years. In this position, you'll be working with management and the founder, helping support the day to day operations, clerical tasks, financial operations, and data input. Managing areas include sales, account payables, account receivables, expenses and inventory. Responsibilities also include performing reconciliations and working with management on customer service, and assisting the founder with trade show travel preparations.
Job Type:
Full-time
Job Responsibilities:
Support company operations by maintaining office systems
Ability to multitask, prioritize to-dos, and maintain and organized office environment
Strong written and verbal communication skills to interact with employees, clients, and vendors effectively
Foster a positive work environment and resolve issues related to office operations
Proficient in Microsoft Office (Word, Excel, Outlook) and Google Docs (Sheets, Docs, Drive)
Maintaining office efficiency by planning and implementing office operations and procedures
Ensure administrative systems are followed
Ensure management is informed by reviewing and analyzing reports, and summarizing information
Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
Comfort with changing priorities and a dynamic work environment
Maintain office wide calendar within the office and Google
Export and prepare sales reports on weekly basis and input into related system(s)
Input vendor invoices into Accounts Payable supporting product line accounting
Match vendor invoice and purchase orders within the inventory management system and approve for payment
Process weekly payments for Accounts Payable based upon Unpaid Bill Reports
Maintain customer, vendor, and other list files including recurring transactions in the accounting system
First week of each month, send Customers standard email with outstanding invoices from accounting system
Third week of each month, send an email to each Customer with outstanding AR
Assist with physical inventory and maintain quality of assets
Maintain merchandise line sheets, photos, tagging, model display, repairs and cleansing assets as needed
Pack and ship assets to fulfill orders and prepare for trunk shows or events
Maintain and email Photography assets, as needed
Update pricing across all sources including line sheets, Shopify, website, etc.
Download monthly vendor and sales statements and assist in reconciliation process
Order and maintain office supplies, as needed
Update job function related SOP, as needed
Pay:
$25 - $35 per hour depending on experience
Annual performance base increases
Benefits:
Paid time off
Schedule:
Monday to Friday
8 hour work day
No nights
No weekends
Education:
High school diploma, GED, or equivalent (Required)
Experience:
Customer service: 1 year (Preferred)
Office support: 2 years (Required)
Location:
Los Angeles, CA 90014 (Required)
In person on-site at company headquarters (Required)
Safe underground parking in our building
Ability to Commute:
Los Angeles, CA 90014 (Required)
Ability to Relocate:
Los Angeles, CA 90014: Relocate before starting work (Required)
Background check required
Please reply with your resume, and LinkedIn profile, and a short summary of your experience and interest. Also provide a few dates and times you’re available this week for a 30 minute video interview.
Thank you, we look forward to hearing from you