Description Summary: Staff designated as Legal Secretary are under general supervision and according to established policies and procedures, perform a variety of secretarial duties for attorneys to whom assigned. Responsibilities include handling the administrative functions for each secretarial assignment. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.Essential Duties and Responsibilities:Essential duties and responsibilities of staff designated as Legal Secretary at the Firm include but are not limited to:
Support clients, attorneys and other staff members by performing an administrative role and handling detail-oriented and critical tasks;
Operate a computer, word processor and typewriter, transcribe dictation, photocopier, fax machine, telephone and other office equipment;
Draft correspondence, memoranda and other legal documents,
Communicate with attorneys and clients via email, fax and/or telephone
Screen telephone calls and record messages;
Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to specific service and follow-up on timely delivery;
Open new files, requests conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed;
Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship;
Process bills, proof billing sheets, review and edit bills;
Manage attorney expenses;
Work closely with administrative support staff (word processing, receptionists, etc.);
Perform overload typing, filing or photocopying as time permits and as requested by other attorneys or the personnel director;
Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring legal matters, fines, and filing requirements, monitoring evidence-gathering, anticipating changes in litigation or transaction preparation requirements. Maintain deadline reminder systems;
Represents attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to attorney.
Requirements
Qualifications:
3-10+ years of experience as a legal secretary supporting corporate attorneys
Prior litigation experience is a plus
Possess the ability to read and write in order to proo typed material for grammatical, typographical or spelling errors of routine law office correspondence and legal case matters
Understanding of law office policies and procedures and produce accurate legal documents with minimal supervision
Ability to work on-site on a hybrid basis in Mountain View, CA
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .