JOB DESCRIPTION:
Title: Administration – Office Operations (Full Time)
Company: L2 Specialties, Inc.
3613 W. MacArthur Blvd, Suite 611
Santa Ana, CA. 92704
www.L2Specialties.com
Department: Administration
Reports to: Company Ownership
Overview: L2 Specialties is seeking a detail-oriented, proactive professional to join our administrative team! The Administration – Office Operations role plays a key part in ensuring smooth daily operations and works collaboratively across Administration, Sales, and Construction. This position also supports both internal staff and external clients with a wide range of administrative, operational, basic accounting and documentation needs.
Key Responsibilities:
Operational & Administrative Support
Manage business license acquisitions and renewals.
Process employee timecards and expense reports.
Assist with payroll reporting/compliance requirements for various agencies.
Process new job bookings and maintain project-related records.
Create and distribute weekly/monthly reports using Sage accounting software.
Support Accounts Receivable collections and Accounts Payable tasks.
Prepare and track pre-liens, insurance certificates, and project-specific safety documentation.
Coordinate project badging requirements.
Manage vendor sample requests and maintain sample inventory.
Prepare closeout documents and warranty packages.
Maintain employee records and new hire onboarding.
Manage and keep records related to L2 Safety Program
Manage PTO calendar and reporting for payroll
In addition, the position fills a supporting role for the following overall Administrations Departmental responsibilities:
Greet guests and manage inbound calls.
File storage & file management.
Inbound/Outbound parcel handling (US Mail, FedEx, UPS, etc.).
Prequalification documents and vendor credit applications.
Coordinate equipment needs such as maintenance, phones, computers, and office electronics.
Support general office needs and supply management.
Contribute to occasional office event planning.
Ensuring in-person department coverage (Mon-Fri, 8AM-5PM)
Hours: Full time (Monday through Friday, 8AM-5PM). Eligible employees may participate in the Company’s “occasional telecommute” policy.
Compensation: $50,000 through $60,000 annual salary depending on qualifications. L2 Specialties offers a medical, dental and vision plan and retirement plans for eligible employees.
Terms of employment: At-will.
About L2 Specialties: L2 Specialties is a well-established small business in the commercial construction industry, specializing in movable partitions and folding door systems. For more than 20 years, we have partnered with many of Southern California’s most respected architects and general contractors.
Our team is known for its responsiveness, accuracy, and commitment to delivering exceptional service—both to our clients and to one another. We invite you to explore our website and get to know our team, many of whom have built long careers with us. Their tenure reflects the strong, supportive culture that makes L2 Specialties a great place to work.
Core Competencies:
High Accuracy & Attention to Detail – Produces precise, thorough work with consistency.
Strong Work Ethic & Enthusiasm – Driven to complete tasks, support teammates, and deliver exceptional customer service.
Self-Starter with Team Orientation – Motivated to succeed independently while collaborating effectively within a team.
Highly Organized & Able to Multi-Task – Manages multiple priorities while maintaining quality and meeting deadlines.
Continuous Learner – Willing to learn new skills, take initiative, and proactively seek out information when needed.
Qualifications:
Bachelor’s degree is preferred although an associates degree or equivalent work experience will be considered.
Have a valid California driver’s license & clean driving record.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Reside within 15 mile radius of L2 Specialties, Inc.
Experience in Sage accounting software (or similar), certified payroll and commercial construction administration is considered a bonus.
Candidates are encouraged to learn more about the Company by visiting www.L2Specialties.com
Resumes can be sent via email through Craigslist
We look forward to hearing from you!